What is the importance of a best-fit ERP system in the business processes?

What is the importance of a best fit ERP system in the business processes
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This article was published on: 5/10/20 3:52 PM

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What is the importance of a best fit ERP system in the business processes?

“We are changing the world with technologies!” – Bill Gates

Enterprise Resource Planning (ERP) is quintessential for businesses operating in current times. Operating a business without a best fit ERP system is akin to attempting to complete a scavenger hunt without any clues at all.

 

While you may still be able to make gradual progress towards your goals for growth, you’ll only be acting mostly on clues and intuition with limited factual reports.

 

An ERP system creates order out of chaos, improving productivity, reducing costs, increasing efficiencies, and streamlining processes. Such achievements will help you to effectively manage your business objectives and the processes to lead towards those objectives.

 

Implementing an ERP system brings with it expectations of the system acting as a vehicle for integrating people, technologies, and processes across your business.

 

Despite the fact that modern businesses need ERP systems more than ever, it is found that only 40% of manufacturers across industries make use of an ERP system and there are many businesses that fail in their ERP software implementation projects.

 

The aim of this article is to highlight the main benefits of a successfully implemented ERP system and the qualitative advantages that such an initiative can bring to your business.

What is at the heart of an ERP system?

The absolute primary function of an ERP system is to organize all the data received by a business organization, including data involved in the day-to-day business activities of the organization such as accounting, procurement, and project management into one single unified system.

 

ERP systems are critical for managing thousands of businesses of all sizes in all industries. 

 

All the members of the business organization ranging from the CEO to the office clerks can create, store, and use data from the same source using common processes.

 

Such a centralized storage or data ensures that data can be drawn from it and referred to with confident accuracy and completion.

 

Data integrity checks are often an automatic feature of many ERP software suites for every type of task performed throughout the organization. 

 

In modern times with the prevalence of the Internet, ERP systems have been developed with cloud computing in the center.

 

Embedding ERP systems with the internet makes available new features and options for functionality while simultaneously offering affordability for smaller businesses, lowering operational expenses and capital expenses. Cloud ERP systems are hosted from an external source maintained by the ERP software suite developer.

 

This takes off the infrastructural load from the end user, enabling focus on more value-added tasks away from having to manage and maintain the infrastructure.

Business benefits of an ERP system

 

1. Streamlined technological costs: ERP systems are designed to unify all of a business’ IT costs and improve efficiency. Having a best fit ERP means that there will be one system being worked by the staff instead of multiple different systems with their different dedicated staff groups, infrastructure and equipment, support teams, and licenses. A single unifying system means that your employees will only have to learn one system, greatly reducing the resources required to train your employees and keeping them to maintain the system. Most ERP systems usually come with multiple functions and additions to the computerized business process such as customer resource/relationship management, manufacturing resource planning, HR management, finance, and supply chain management, being modular in design.

 

2. Reporting and planning with total visibility: Since the implementation of an ERP software suite across the departments of your organization introduces a single, unified reporting system for each and every process, the system can readily generate useful reports and analytics complete with valuable insights on your processes whenever you wish or whenever you schedule the system to do so. You can easily compare and analyze performances across departments without having to cross-reference multiple documents. Finance is often where ERP systems shine the best as reports such as income and cash flow are automated built-in processes allowing custom report generation very quickly.

An ERP system also allows complete access and view of every important process in your business by making all the data readily available to you and the management.

You can also track inter-departmental processes with maximum efficiency.As an entrepreneur, the most important thing is to be able to see the complete picture at any given moment and this what the visibility accorded by an ERP system gives you.

 

3. Improved efficiency: ERP systems reduce the time, effort, and resource expenditure from your workforce to carry out daily activities. A properly implemented ERP system greatly reduces and eliminates repetitive manual processes which leaves your employees free to focus on tasks that more directly affect the revenue.

 

4. Flexibility in customization: The modular design of most ERP systems is one of their biggest advantages. Most ERP vendors offer several different applications focusing on specific parts of the businesses process. Users can use these different applications at will depending on their requirements. Each application is designed to be used in conjunction with other applications and the system as a whole. The other aspect of customization in regards to ERP software suites is how the software itself is implemented. You can choose between on-premise and cloud-based systems with the former involving the installation of the software on all company computers and servers with the latter involving the software being hosted on servers maintained by the ERP provider.

 

5. Enhanced customer service: Your business is not the only entity benefiting from the benefits of the implementation of an ERP system, your clients do too. This is because ERP systems centralize and streamline all client information, allowing your sales team to focus on building and maintaining customer relationships, instead of maintaining spreadsheets.

 

6. Data security: The provision of a single input system allows ERPs to maintain a high level of data security. Merging information from multiple systems can often cause conflicts between sources while on the other hand, a single system feeding a singular repository of information greatly helps improve the accuracy, consistency, and security of your company’s data. An ERP system’s databases are also centrally backed up automatically to save your critical and sensitive data. Cloud-based systems enjoy an extra layer of security as your company’s data is managed through the cloud and security experts are employed by the ERP vendor to ensure protection.

 

7. Improved workflow: Any business thrives on collaboration and an ERP system makes this easy. The ERP platform streamlines the process of collaborating with others by providing employees with access to the data they need when it is needed. The close integration of the data systems allows for project updates to be presented and communicated clearly and quickly across the whole company. There is on-demand access granted to the entire company’s wealth of data.

 

8. Standardized business process: The consistent result delivery of the standardization of these processes allows you to continually improve how you operate your organization. The automation of these processes greatly reduces errors and costs, improving collaboration between departments overall.

9. Assistance in compliance with regulations: Meeting regulations while trying to be profitable can often become a hassle for a business. While you are legally required to maintain the best accuracy possible when it comes to your financial records, it is often easier said than done. ERP software suits aid in regulatory compliance through securing and ensuring the validation of data, combined with built-in reports. The reports may also be automated.

 

10. Scalability: As your business grows, the specific needs of your business will evolve too. ERP systems are designed to allow enough control to facilitate new priorities and new types of data input. Adding new functionality to an ERP platform to fit the growing needs of your business is easy with the right system.

 

11. Improved supply chain management: ERP systems greatly improve the supply chain management of companies dealing with production and manufacturing by shortening lead times and improving the timing of deliveries alongside a whole host of other benefits that lead to an overall more efficient management.

Expand ERP is India’s best-fit ERP on cloud for the Retailers & Exporters in midsized manufacturing business. It drives business efficiency with ease by perfectly fitting into the existing business process and effectively automating most complex processes, unlike many such ‘one size fits all ERPs’ which doesn’t give desired results to specific businesses. With Expand ERP one can manage his entire business completely online. We provide integration, with innovation and intelligence. Update your business with Expand ERP and watch it grow with ease and order. To book a free trial contact us at..

Top Reasons to Implement a web-based ERP software

Web based ERP Software
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This article was published on: 7/09/20 5:43 PM

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Top Reasons to Implement a web-based ERP software

A best fit ERP software solution is  the modern age miracle tool that can efficiently manage all your business processes completely online. This brings in a better production rate and keeps your business well organized and coordinated. Furthermore, it provides real-time information about finance, order management, purchase, inventory, employee management, etc. precisely to help you plan each step precariously. With features as such, web based or ERP solutions on cloud platforms can accelerate your business cycles, improve output and dependability, and provide higher levels of service to customers, suppliers and partners.

Nowadays Saas ERP software or better known as web-based ERP system is an agile and a hassle-free way to manage your business remotely. Amongst all the COVID pandemonia, running your business efficiently while maintaining social distance has been a challenge for those entrepreneurs who have yet not implemented a cloud ERP system. Web-based ERP system make use of your web browser as a front-end interface while all your important data are carefully stored and made available via cloud servers, giving you the freedom from a single point workstation. To add more to it web-based ERP software is a handy tool for the SMBs and upcoming startups as it simplifies back-office process automation without having to install additional servers to back your new business manager.

Today, there is a huge demand for going Cloud and having SaaS based ERP models due to incessant competition and urgency to sustain in the market.

Why are so many businesses moving to the cloud?

It is solely because cloud computing enhances efficiency, competency, speed and cost-effectiveness which results in the company’s growth. 96% of Fortune 500 companies have at least one cloud offering and a goal to deliver 80% of it’s workloads in the cloud in the near future. Businesses can harness the power of data to connect with each customer throughout the entire customer relationship period. Also finding the right software vendor is also essential for an impactful implementation of Cloud ERP. It’s just a matter of leveraging the right technology to help you get there.

“The hybrid cloud strategy has enabled an agile environment that helps us to respond to new demands and opportunities very quickly.’ – Alice Keung, Economical Insurance.

Hybrid cloud computing is a mixed link between on-premise infrastructure, private cloud user and public cloud user and a third party user by allowing data flow between them.

Expand ERP is India’s best fit cloud ERP software for the mid sized manufacturers in the retail and export industries. It provides an array of advantages apart from being web based that is on cloud platform and can be easily accessed 24×7 from anywhere.

Advantages of a web-based ERP software:

  1. Easy implementation, completely online, anywhere in the world, as known to all, the web connects the whole globe and all you need is a web-browser to get into action.
  2. Minimalist business costs and time consumption
  3. A centralized and reliable storage of all your crucial data.
  4. Easy accessibility and data updating.
  5. Compatible with almost every device connected to the web.
  6. Can be accessed with a smartphone also now with mobile enabled Android Apps
  7. Online training can be completed within 2-3 days after implementation
  8. 24×7 availability of data to users from anywhere.
  9. Remote users like officials and sales representatives can access the company system with any browser and exchange & update data without the need of Windows/Exchange Server and SQL Server database.
  10. Web-based ERP escalates the additional finance and time invested towards the maintenance of the server & other hardware.
  11. It also upgrades and grows along with your company.
  12. Reduces the chances of an ERP failure
  13. Enhanced presentation & Support.
  14. Contact through hand-held devices made easy.

The future trends play a pivotal role in today’s evolving market trends and requirements. ERP features for manufacturing SMEs must be able to connect devices, departments,  partners, suppliers and your loyal customers in one versatile database. AT powered ERP for transportation or other manufacturing industries will do a lot more than simply track every aspect of your business. It will take your business to the next level and actually provide recommendations for improving and optimising at every level, becoming the real brains behind the operation.

Expand ERP is a 100% Cloud-Based ERP Solution

With automatic regular backups on Cloud and masking features your data is secured with us for a lifetime.

Expand ERP is the preferred business automation solution provider for 15 years to various industries. We provide personalised attention and automation that is best fit for your business.

 

Expand ERP Advantage = Integration + Innovation + Intelligence

 

Integration that promises to run your entire business online.

 

Innovation that drives excellence.

 

Intelligence in technology to simplify complex processes.

 

Expand ERP has completed 15 glorious years in building trust and faith of our patrons. We have successfully partnered with many businesses in Kolkata, Delhi, Bangalore, Jaipur and in other cities. With the advent of a new year we have new aspirations, new dreams and fresh focuses. We will maintain our goal to spread the latest trend in technology to as many organisations we can reach out to. Our team will focus relentlessly to spread awareness and touch the lives of business owners and help them reach their goals. If your goal as an entrepreneur is to achieve great heights for your company, Expand ERP Cloud based software is your ultimate route to the peak. Please leave a comment below for more enquiries and information. To book a demo call.. 9007026542

Top 6 robust ERP software tools to work from home effectively

Top 6 robust ERP software tools
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This article was published on: 4/09/20 4:41 PM

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Top 6 robust ERP software tools to work from home effectively

Workplaces everywhere are implementing and expanding programs to help their employees work remotely. With the Centers for Disease Control and Prevention predicting that Covid 19 effects could carry onto to 2021, it’s likely that remote work will remain a trend for the year to come as countries try to flatten the curve of exposure. In light of a possible new status quo, here are 6 essential tools for working from home to make the change easier for manufacturing companies to run their organisation smoothly.

The idea of operating your business online and transitioning your employees to remote work can seem daunting. With any upheaval of the traditional on-site work experience, there is a learning curve and transition period that can be perplexing to managers. While it is necessary to address these concerns and note the challenges faced, it is also important to acknowledge that online businesses and remote work are here to stay. 

By creating a remote work policy at your company, you will be communicating to your existing employees that their personal productivity and happiness is a priority. When you retain and hire skilled, innovative employees with your comprehensive remote work policy, you’ll be inadvertently building a more diverse and inclusive workforce with lower overheads. To be successful in your market, it is critical to have an insight of what your customers need. In this increasingly tech savvy modern workforce, those needs often include an expectation that your product or services are available online. If you are waiting for the day your customers tell you that they want you to move online, you’ve already lost them. In addition to retaining your existing customers, expanding your visibility by moving online guarantees that you will reach new potential ones.

Thus, it is proven that in order to sustain this market, moving online is the only option.

A best fit ERP software which is robust, comprehensive, agile and homegrown is the one solution that solves all your requirements. Expand ERP is India’s best fit ERP software for the mid sized manufacturers in export and retail industry. We have been empowering several growth-seeking companies over the past 15 years with trust and loyalty. Expand ERP software offers an array of features along with ready integrations to help you run your company with one single software system.

In this article we will be citing 6 best tools that you would require to work from home and operate your business completely online:

Whatsapp integration  – WhatsApp is NOW integrated with your ERP !

 

With the advancement of technology each day, the newest trend in ERP software is the WhatsApp integration with ERP. Effective communication is a crucial aspect of every business. In the work environment, it creates unity, sharing of feedback, improved customer relations, employee engagement and enhanced innovation. However, in the daily grind, communication often gets missed. Users might forget to communicate important aspects among each other or customers. They may not send invoices after selling goods, or purchase orders after placing an order or might not inform others to complete their tasks once they have completed their own. This affects the business process in several ways – payment collection gets delayed, because ledgers didn’t get sent when customers asked for them, purchase orders may have not been received on time etc. Revenues get affected, operations and transactions get stagnant resulting in mayhem in management.This scenario can be totally avoided by the implementation of WhatsApp integrated to your ERP business software.

It is undeniably the quickest and most widely used communication tool in the Indian business market. Now, the integration of ERP – the ultimate business automation software integrated with the quickest communication App together will create magic.

 

The way it works:-

Step1: Through a downloadable connector, a whatsApp activation mechanism should be set.

Step 2:   Once activated, a QR Code scanner will open up in your ERP desktop.

Step 3: The QR Code can be scanned using WhatsApp on your phone.

Step 4: This will allow you to use WhatsApp to send messages and documents directly from   your ERP

5 innovative mobile Apps – 

The good news is even our best fit ERP software is available on your mobile phone now.A legacy system fails to offer you the accessibility, the reach or even the collaboration that a mobile-enabled ERP provides. It is a solution that is created uniquely for mobile accessibility in terms of data dissection.

An ERP software in your pocket is not just an innovation but an absolute necessity. Manufacturing businesses today require an intelligent and responsive mobile ERP solution to respond and resolve any issue to sustain competition and be easily reachable. This would further aid your entire supply chain to adapt instantly to sidestep any obstacles or adapt to potential requirements.

Mobile Apps that are available for Expand ERP licensed users are:

  1. Remote HR on your mobile – Register attendance and many more HR activities through Expand HR App.
  2. Systematic Warehouse Management with Expand WMS- Track your Inventory with WMS integrated with Expand ERP Android App available at our Playstore. 
  3. Online Lead generation with Expand Sales – A multi-feature ERP        application for Expand users managing business on-the-go. 
  4. Remote Task Management with Expand Service – Manage your to-do-list and miscellaneous tasks from a single multi feature App.
  5. Document management with Expand File Attachment  – Affix all important documents with Expand File Attachment integrated in Android mobile App 

Lead Management  –

It is imperative to manage leads and sales of your business diligently for ultimate growth and ROI. Without customers there is no business and without business an organisation is dead, no matter how organised or good the product is. Taking control of your sales process, reaching out to leads at the right time and converting them into actual opportunities by staying focused on your best deals will ensure an edge above in the competitive market. To add to your efficiency an intuitive Sales and Lead management ERP software like Expand ERP software helps you sell smarter. 

Leads Management module of Expand ERP software allows you to monitor and optimize every interaction. Not only does an automated sales management system provide easy tracking of information,  it also automates repetitive tasks so that efficiency and productivity can be significantly improved.

Third party marketplace integrations – 

 

Expand ERP is fully integrated with ecommerce systems such as Magento, Shopify, eBay, Amazon. Future-ready solutions packed with features offer customers modern, practical and convenient solutions. From real-time inventory information, personalized service, and multiple self-service options, to compatibility with different platforms and devices, the solution has all that it takes to offer a truly omnichannel experience. Highly secure payment gateways, advanced back end workflows, and a whole range of tools help customize modules for superior results.

Information flow becomes easier in your organisation with integration tools. Technology is not just the enabler of new experiences in the digital era, but a bridge of seamless integrations that enhance customer experience. Retailers earlier relied on multiple channels of engagement with customers that worked independently of each other. Typically, brands that were available online as well as in-store treated each channel as separate. Online purchases of a product could only be dealt through online interactions, while in-store purchases had nothing to do with online interactions. This multichannel engagement deprived customers of the advantage of dealing with a brand that was available in different channels.

Logistics –

Warehouse automation software of Expand ERP  comes with pre-integrated shipment partners. You can choose the desired logistics partner and assign the delivery of orders. There is no need for more hunting for shipment partners, negotiations and following up. With one click you can assign the order shipment and track it.

As we all know that the shipping and logistics industry is one of the largest growing industries in the world & over 90% of transportation and trade is carried via shipping and logistics. Without shipping and logistics, import & export of bulk goods & amenities across the world would not be possible.

For managing all these processes, the company needs a robust and a scalable solution which will give the company a single view of all their processes and prepare reports according to what the management wants. Customized reports, seamless processes and actionable data helping make strategic decisions on the go is what the management should look at while getting a business solution. Expand ERP has partnered with Blue dart and Shiprocket for the logistics and shipment to make it easier for your export company to deliver products hasslefree.

Easy Payment Gateway –

Like all modern online marketplaces for eCommerce business, Expand ERPs shopping cart is readily integrated with payment gateways like Paytm and Cashfree for easy payments and reliable money transactions. By partnering with third party integrations, it makes it easier for you and your customers to carry out monetary transactions with ease and faster. 

Moving your business online is a concentrated effort that is well worth the time and energy. Taking the essential steps to move to remote-friendly operations will actually help your business grow and thrive, improve communication at your company, and show opportunities for growth that may have been hidden in the day-to-day. You may find that taking these steps will get you closer to your goals than ever before. So it’s time you gifted your business with this magic tool and watch it grow like never before. Ask for a free trial period at… +91 9007026542

Top 7 features of a best fit ERP company in India

ERP Company in India
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This article was published on: 17/07/20 10:03 AM

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Top 7 features of a best fit ERP company in India

From the widespread adoption of social media to the evolution of mobile apps and cloud computing, the enterprise technology (IT) landscape particularly the enterprise software (ERP) ecosystem has witnessed an exponential growth and technological advancements in the last couple of decades.

ERP systems have been there since the 1980s in India. Primarily only large scale businesses used ERP systems for managing accounts and finance. The systems then were complex and expensive. 1990s was all about inter-functional ERP software integrations. These ERP systems seamlessly integrated accounting, distribution, inventory, logistics and other daily business operations. In the 21st century, ERP systems added several other essential integrations like CRM, HR , SCM. Business analytics and reports etc. Today, the best ERP systems in India are completely well equipped with built-in intelligent automation capabilities, integrated security functionalities, faster updates, cloud based platform, mobile friendly, data-driven and modular offering unmatched flexibility.

An ERP system brings all your business operations together, without which, departments would function on their own individual systems. While this may cater for the day-to-day departmental tasks and processes, in practice, it often leads to departments working in silos. This becomes very inefficient as organisations have to employ additional manual resources to extract and import data from one system to another in order to produce meaningful company-wide reports in which to make better business decisions.Implementing a software from the best fit ERP company in India can also help you to identify inefficiencies within your business by rethinking current practices and processes. Expand ERP is India’s best fit ERP software for mid sized manufacturers in export and retail industry.Our dedicated team, ensures you constant support throughout  the deployment process.

Some decisions hold primary importance in deciding the eventual fate of a business. Implementing the best ERP software is surely one of them. There are a multitude of benefits to be reaped through the implementation of an ERP software for your business. However, it is assured that the benefits conferred upon a business by a suitable ERP system are huge and outweigh the expenditure and effort any day. One should always ensure before you finally go for one. Their importance in business processes are:

  1. Save Financial Resources- Though ERP systems may seem to be hefty on the pocket, in the long term they do in fact help to save your organization’s money. An ERP integrates the diverse fragmented systems that are present in organizations. Through this cost-efficiency is achieved and the business process is in a far better shape. The need for users to be trained on different systems for different purposes is eliminated thus saving you both time as well as money.
  2. Collaboration is enhanced– ERP companies in India across the spectrum offer the functionality of sharing editing data. They also serve to make the data more secure and restrict access according to the need at hand. You do not have to be concerned about the accuracy and completeness of data as all of it is compiled, shared, stored and accessed through the same piece of software.
  3. Enhanced Analytics- Through the use of the correct ERP software generating reports may be generated promptly and with ease. These reports may contain a wide range of data like expense statements, income statements and custom reports which have their basis on trends and metrics. Such reports facilitate the process of quick and effective decision making. With the perfect fitment test, you will be able to match your needs with the best fit ERP company in India. (attach fitment test)
  4. Enhances productivity- In the absence of an ERP system you and your staff members experience redundant operations and wastage of precious time and manpower in manually conducting repetitive tasks. These at the end of the day have the potential of negatively affecting the bottom line. ERP systems eliminate the wastage of time making your business more productive, efficient and profitable.
  5. Satisfied Customers – Some ERP softwares come bundled with CRM which help to have happy and satisfied customers. The right combination of ERP softwares and CRMs help in conducting a variety of tasks related to Leads Management. They facilitate the generation of leads and help to acquire better customers. Better customer service leads to long term customers.
  6. Compliance with rules and regulations – Compliance with statutory law and relevant regulation is really a major pain for most business organizations. When you are able to successfully complete an ERP implementation you get the advantage of being able to comply with norms with comparative ease through data and reports.
  7. Better management of production and inventory- In the situation that your business makes use of an inventory or produces something, an ERP software helps to manage these aspects. It results in making optimum use of efforts and takes out the guesswork from your work.

Satya Nadella, CEO Microsoft, rightly says, “If you don’t jump on the new, you don’t survive.”

Team Expand strives each day to build an acumen in innovations in technology. Expand ERP – India’s best fit cloud ERP software is completely geared to manage your organisation online with ease and make it future-ready. Embrace Expand ERP software solutions for a time-tested, homegrown, comprehensible, best fit,  cost-effective and robust business automation software. To know more call.. 9007026542

Know how Automating Export documentation can save significant time and resources

Automating Export documentation- ERP Software in Kolkata
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This article was published on: 10/07/20 2:42 PM

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Know how Automating Export documentation can save significant time and resources

Business automation has become a must-have for any organisation that wants to be future-ready. The future is technology. Automation is the only respite for achieving desired goals within the timeline for any company. Export industry is a notch ahead of any other industry. Dealing with overseas clients with different languages and cultures, rules and regulations, currency and conversions etc involves a lot of brain racking work. Export documentations is the most difficult task to sort so that no legalities are missed which can end up the company owner behind bars. A best fit ERP cloud software can solve most of these challenges faced by an export company. Expand ERP is India’s best fit ERP solution for manufacturers in the Export industry. It is the best ERP company in Kolkata with Headquarters in Bangalore.

Every export taking place in the company goes through defined steps of documentation like invoice, packing list, bill of exchange, shipping bill etc. Whether you are in an exporting business or someone who uses exporting services, you know that there can be a lot of paperwork involved. There is a lot of paperwork that can often seem endless and repetitive.

Instead of performing repeatedly the same tasks, it should be a simple set of few button clicks automating Export documentation to complete. Here we have taken the example of export documentation but in business no matter how simple or complex a task, if it is repetitive then it should be automated to save time and eliminate the possibility of error. For example every invoice generated should be emailed to the customer; every dispatch should be emailed to the customer and a group of seniors. These are examples of simple tasks but there are numerous possibilities of errors. Even if it is done without error it is highly possible that every email is in a different format. Such automation involves time and money but once done properly, it has huge advantages like Performance and Efficiency, Consistency and error free (Same standard professional output and no errors no corrections), Easy for anyone to learn and get going.

– Exporters have reduced rework due to errors by 75%. Man hours spent for documentation have reduced by 60% and output is now more professional and reliable with EXPAND ERP for exporters.

Counter Export challenges with Expand ERP softwarebest ERP company in Kolkata :

Export houses depend on effective export control processes throughout their supply chain. The legal ramifications of violating export laws can be a huge challenge. Freight forwarder, customs broker, sea vessels crew, warehouse management all these can be simply managed by single export business software. To supply the highly competitive order shipments, freight exceeds in volumes of sales and profits, you need an ERP.

3 Reasons why Exporters need a best fit ERP software

  1. Financial reporting accuracy – all invoicing and purchase orders can be consolidated and kept track of through erp.
  2. Enhances speed and agility – ability to respond faster to customer needs and deliver service promptly.
  3. Details of shipment – and ERP scheduling application is crucial for optimising work hours and properly utilising resources. This will allow tracking of order details anytime, anywhere.

Every export company should own 2 things:

  1. An export compliance program.
  2. Export documentation software that standardises the export paperwork.
Export documentation is required for goods leaving one country for another to ensure a variety of things.
  1. Ensure proper taxation and dues are accounted for
  2. Ensuring products don’t land in the hands of people banned from receiving goods
  3. Ensure public and environment safety

Export documentation keeps those who export within the bounds of export compliance.

Common compliance issues are:

  • Consistent problems with errors or omissions on documentation 
  • Not obtaining specific approvals or licenses for special items (guns/weapons, medications, animals, plants, etc.)
  • Shipping goods to restricted destinations 
  • Shipping goods to a person or business already on the restricted parties or denied persons list

EXPORT REQUIREMENTS AND REGULATIONS

Requirements and regulations can vary by country. These can be set by the Indian government or the destination country for a multitude of reasons. It’s up to the exporter to ensure that all requirements and regulations are followed prior to shipment to make sure all documentation is in order.

Common documents include a Commercial Invoice, Packing List, Certificate of Origin, and Shipper’s Letter of Instruction to the Freight Forwarder. There could also be product-specific or country-specific documents.

One of the features within Expand ERP is the Requirements Guide. As a user, this is your manual to navigate through creating and managing export documents to ensure compliance between India and the destination country.

Restricted Parties denied screening:

If you’re exporting, you need to know who you’re shipping to and make sure that they aren’t on a government list somewhere that says they aren’t allowed to receive goods for one reason or another.

Reasons can vary, but the ultimate result is to comply and not provide them with goods because of any restrictions they may be under.

Benefits of Expand ERP – the best fit ERP company in Kolkata for Export industry:

  • Timely export order entries into the system has allowed companies to plan out their production or procurement activities well in advance.
  • Single system for everything export – documentation, post shipment and financial accounting. Companies do not have to manage separate spreadsheets for various activities
  • Flexibility to validate accounting entries with exchange rate present in the Shipping Bill have ensured company accountants to book the exact value of export sales
  • Auto-computation of fluctuation due to difference in exchange rate’, has reduced significant amounts of time spent on manually calculating the exchange rate and entering it into the system.
  • Tracking of the various export incentives with their values has also become easier since they are being entered as additional information in the shipping bills section.
  • Packing credit availed and it’s utilisation along with balances and interest has become easier to track as they are being tagged with the realisation or discounting of bills
  • Shipment and post shipment statuses such as goods under dispatch, goods in transit come from the ERP itself since various dates such as B/L Date, LR Date, LEO Date are being entered by the customers.
  • Remittance statuses such as documents being sent to the bank, pending negotiation and realization pending are available from the system itself.

 

Various KPIs, BI and MIS available for the management so that they can take quick and effective decisions.

If you are in search of the best ERP software in Kolkata for your export industry, Expand ERP is fully equipped to deliver the best solution for your complex business process. Further the software is intuitive and can easily be used by anyone with basic computer knowledge. Its user-friendly interface makes things easier for one and all. Also you need not worry about capex and infrastructure investment as it is cloud-based. Expand ERP provides a solution with over a decade of knowledge and research to process all export documentations and financials with ease.Schedule a demo with us to find out more details or call at… 9007026542