5 Ways to Reduce Downtime: Preventive Measures Every Company can take

Despite having a sturdy infrastructure, there are many organizations which face database, software and hardware downtime which lead to shorter periods of shutting down to longer days of non-functionality. What exactly is a downtime period? It is basically an ‘unplanned event which stops production caused by either by human error or machine dysfunction”. System outages are common, but can your company afford this downtime? Here are 5 preventive measures to downtime that companies can follow.

Calculate the expenses of downtime


For any manufacturing unit, the biggest mistake would be not to calculate the ‘real’ expenses of downtime. The calculation should include loss in the production of actual goods, loss in productivity, and the number of man hours which needs to be further devoted to rescheduling. Not to forget the unexpected expenses of repairing equipments and the time which needs to be devoted to satisfy the customers. But the most fatal of these expenses would be reputation damage.

Go for a risk audit


The most effective way to reduce downtime is to go for a risk audit. According to statistics it has been proven that obsolete machines and equipments used by the manufacturers can stall operations leading to sudden downtime. For most outdated or old machines, parts are not available or take weeks to deliver. Think about your support network and get a thorough idea about the availability of the spare parts. A risk audit will ensure that problems are highlighted and you come up with solutions which can help you when you go down.

Prepare your data and reporting systems


Many manufacturers have manual methods of data collation and data management. When you evaluate your current data collection system, do they pinpoint to the macro causes of downtime? A vague report on a non-functional machine is not enough. What you need is real-time access to the entire operational data. ExpandERP is one integrated software which resolves this issue immediately. Once the IT and operational systems are integrated, it helps the manufacturer to know the exact moment when a machine breaks down. Once the cause of downtime is known, it helps in faster and accurate responses.

Updating your documentation


Update all documentation on your equipments like machine history and procedure and up-to-date drawings of an equipment which can be used as easy reference in case of an error. Proper documentation is the key to address unplanned downtime. When the operators have the right information, it becomes easier for them to address the issues. Working without context never helps. You need an integrated software like ExpandERP to show people how proper documentation can improve overall performance of an unit.

Adopt a proactive method

Proactive thinking will allow you to adopt new habits and systems which will stop problems even before they occur. ExpandERP is one such example of proactive thinking. The idea is to automate your processes and maximize the value of those processes leading to increase in operational value. To know more, you can click on http://www.expanderp.com/.

Expand ERP Gets The Honor Of Prestigious ERP Software Awards

If the recent past is anything to go by Expand ERP is well on its course as one of the best Cloud ERP solutions present in the length and breadth of this vast and diverse nation. Yes, Expand ERP has graced the honors two years in a row in the annual FinancesOnline.com awards.
After setting new benchmarks in the ERP industry, FinancesOnline.com saw that Expand was offering a product beyond the league of its competitors and the financial organization gave credit where it was due and the industry received its Rising Star 2016 Award for the ERP software category with warm accolades. Not one to only bask in the shadow of past glory, the Expand team kept up their momentum and continued to innovate on its ERP offering which ultimately ended with the team bagging the Great User Experience Award 2017 from the same organization.
In Finances Online review of the software, Expand was rated at a formidable number 22 amongst ERP solutions available globally. User satisfaction stood a bountiful 97% and the impressive overall score of 8 as awarded by the organization doing the review saw it surge well ahead.
Expand ERP is all about scalability and large ERP implementation on its flagship platform saw the fortunes of the product scale to greater heights even as 2017 is set to unravel itself. But whatever comes its way Expand ERP team is intent upon improving its product even further till it becomes a league of its own not only in the category of its perceived competitors but in the much larger segment of firms that develop ERP offerings for companies and businesses globally.
The latest recognition comes in the wake of a plethora of honors that the company bagged in the previous year.
Looking to expand the horizons of your business? Then you just must have a look at Expand ERP.

Why ERP Software for Exports Should Have Integrated CRM Software Solution

If you think carefully enough you will come to realize that ERPs or Enterprise Resource Management solutions were always meant to be accompanied by CRM software. Having said that ,we must concede ERP software for exports has proved to be invaluable allies of businesses on their own. But the magic works best when both are part of one software suite and their true potential unleashed.
These days, data is being generated in huge amounts as we speak and write. This has translated into an environment for businesses that far more complex for their owners than ever before. They have to meet the challenge of being able to take correct action and they have to do it fast. Otherwise, their business prospects take a turn for the worse both in terms of short and long term. Customers are faced with an exploding array of choices and are more demanding. Businesses have to respond to their demands or face obliteration. Competition takes the center-stage as hundreds of companies vie for the same money of individual consumers. But that is a natural consequence of the consumer is king model.
So, in order to prevent your business out of gears when that happens, it is far better to opt for a modern and flexible solution that not only has modules that may be customized and scaled easily but has a built-in CRM as well. That is truly the best software for export import business.
All this has resulted in more and more companies realizing that an ERP with a built-in CRM solution is the best option open to them. Today even small and medium-sized businesses are turning to such a breed of ERPs in order to better their business processes. The magic of automation and enhanced management is in full bloom when ERP and CRM are inherently integrated.
ERPs perform the function of management and automation of back-office tasks while at the same time streamlining their business operations, CRM’s look after the front-office machinery that is responsible for interactions with customers, management of the whole pipeline of sales, provide support, conduct up-sell activities, track information regarding customers and come up with dashboards and reports on the whole data collected through their system. CRM’s are of great use in simplifying and standardizing all such activities.
But personally, obviously, for valid reasons, the concept of mashing up two different products from two distinct vendors does not seem to me to be that great of an idea. The different products make use of different architectures and the absence of any pre-set standard when it comes to exchange and interaction of data makes them unwieldyand unreliable. Not only does such a solution prove to be prohibitively costly but makes the whole process unnecessarily complex.
It is a risky decision and I as a business owner am highly unlikely to make such an unwise move. Sometimes companies claim that their solutions have integration compatibility but future updates may break such integration’s and make the whole system inoperable.

What You Can’t but Should Expect from A Modern ERP in Kolkata


Admittedly Kolkata for all its charm and nostalgia is not the financial hub of India. But that does not deter thousands of small businesses from starting a shop and thriving in this complex atmosphere of layers of contradictions. If you are located in the eastern region of India, then before you go shopping for an ERP in Kolkata, check out whether it has the following features which form the backbone of any modern ERP that can truly stand up to the best of the world.
 
 
 
 
Even businesses with existing ERPs in place would do their operational efficiency a world of good by investing a modern variant of this highly popular system which is peerless in its enviable combination of efficiency and popularity. A modern ERP should have the following features:
 
An Integrated CRM- What can possibly matter more to a business than its valued customers. A good CRM ensures that one-off purchasers are converted into returning and loyal customers. Customers relationships matter and ideally you would like to have your pulse on the exact customer demographics. Integrated calendars and reminders make CRM a breeze for owners of businesses or the respective departments in large departments.
 
Export Management- Many businesses in the region concentrate on exports thus making it imperative that the ERP contains invoice and packing lists features. Forward contracts and export incentive are other areas of concern for them.
 
Inventory Management- An ERP that helps in inventory management through software is nothing short of a boon. Major features to watch out for are the transfer and routing of stocks, management of contacts along with management of the Bin and Stores.
 
Accounting- Accounting is an essential part of any business process. Your ERP should pass with flying colors when tested on this front. Pay particular attention to credit notes and cost centers in addition to overall management of the finance of your business concern.
 
Production- In the case of industries if nothing is produced, nothing is consumed leaving you with a bad business at hand. The ideal ERP should have provisions for quality checks, advice on the production process and production of the bill of materials.
 
HR or Payroll- Increasingly it is being found that the payroll function of the entire business process is being centralized and your ERP should have no problems in making this long felt need, another problem solved. This comprehensive process should comprise of payslips, management of payroll and management of employees.


·       Self Services- In this era of online stores customers more than ever eager to check their other issues that concern them themselves. An ERP should facilitate this process with a state of the art customer portal, a well designed and thought out shopping cart along with the final barrier to a sale, payment gateways that integrate with process of shopping without a hitch
        
If you are wondering whether you can really expect all of this plus more from an ERP in kolkata then stop wearing out your grey cells and pay a visit to ExpandERP. It is Kolkata’s own but packs a punch thay maybe compared to the best professional boxers that you are likely to find anywhere.