Do You Own A Small Scale Business?
In order to understand if you really own a small scale industry, we should acquaint ourselves with its understanding. The parameters which separates a small business from a regular sized one fluctuate from country to country. For example, according to the European standard, small business should have less than fifty employees, whereas the United States has this number fixed at five hundred. In the Indian context, a small scale business is one in which financial commitment towards infrastructure such as building & equipment, whether made as an owner or on rental or purchase basis, does not surpass Rs. 1 crore. Examples of small scale businesses include mid-size groceries and departmental stores, tuition centres, bakeries, hair salons, garment shops, restaurants, guest houses and much more.
Features Of Small Scale Businesses
Although we see that the small scale businesses in india can be greatly varied, they are similar in one aspect – the problems they face. They all share a certain share of common nature traits:
- Shoestring budget – small businesses ae mostly operated by a sole proprietor or a group of people. These companies run on a very tight budget as most of their money is struck in the market.
- Labour intensive – these businesses rely heavily on labour for their efficient functioning. The small businesses rely more heavily on physical labour rather than entrepreneurial prowess. There is no automation involved in the business.
- Community based – small businesses supply services and products to local community and area. They are demographically localised.
- Indigenous technology – since the target is relatively met with manual labour, the technology used in these businesses are often obsolete.
Now that we have discussed the common characteristics of small scale businesses, we should safely conclude that they share a common pattern of problems too.
Are you an owner who is continuously battered down by these problems? Does the fear of bankruptcy plague your business? Do the floating money in the market makes it difficult for you to make the ends meet? Do you wish that your business was more automated that it currently is?
If your answer is yes, then we are here to help you. We propose to solve all your problems and offer you a way which will multiply your business manifolds.
The solution we propose is called Cloud ERP. Cloud ERP is a Software as a Service (SaaS) program which can be accessed anytime from anywhere. Cloud ERP retains all the benefits of a traditional ERP program. Data is stored in the cloud and not on the company’s server and can be accessed anytime.
BUT TO UNDERSTAND THE FULL POTENTIAL OF CLOUD ERP WE NEED TO ACQUAINT OURSELVES WITH THE CONCEPT OF ERP.
In order to understand ERP (Enterprise Resource Planning) in its most empirical way, one needs to think about the processes involved in a business. These may include inventory management, order management, accounting, human resource and customer relationship management (CRM) and much more. At its most basic level, an ERP software integrates all of the above information into one complete system, thus streamlining the operations across an organization. Since every business differs from one another in terms of size, model, operation, division of labour etc, the Manufacturing ERP software for every business is different from the other.
How Can Cloud ERP Solve The Problems Of Small Scale Industries?
After understanding the nuances of cloud ERP, let us see how ERP Software for small business in India can be beneficial.
- Integrate The Passage Of Information
The cloud ERP software allows the small businesses to integrate the passage of information between the various of the business. It also allows for real time tracking and update of business transactions and financial system of the organization. The general ledger and other financial systems of the company has access to necessary business transactions. The management is thus able to view transactions as the need arises. There is a vigilant eye looking after the processes such as sales order entry, product pricing, shipping/delivery, inventory and warehouse, production, procurement, invoicing, financials and several others.
- Enhancement In Productivity
Important data from all processes and department is their to accessed and analysed within a single software. Moreover, it is readily available at all time. Therefore, it eliminates the need to seek information from employees of different departments or go through piles of spreadsheets. The ERP system maintains a single section under which date and schedules for customers, vendors, raw materials, bill processes etc are maintained. All this gives rise to consistency which is a progenitor for enhancing productivity.
- Increased Control And Reduction In Cost Of Operation
Growing volume of business transactions and aggressive use spreadsheet software may lead to reduced control over data. Spreadsheets also lead to security threats regarding data loss and infringement, thereby leading to a potential crisis. Cloud ERP solves this by providing a secure cloud to keep all data safe from loss and theft. An ERP software is capable enough to handle increase in human resource, revenue, production and supply. It also helps in generating automated bills of sales and inventory bills. These automated processes help in saving a lot of money in operations. Moreover by having one software to do it all, the business omits the hassle of having multiple softwares to reach a common objective.
- A Streamlined Business Module
By using an ERP software you are guaranteed fewer errors and delays in your business. This is result of your business module getting streamlined by the use of ERP. Streamlining in simple terms is the process of elimination of surplus useless processes which slows down the flow of a business. Since the useless processes are eliminated, the entrepreneur can focus on more constructive things such as expanding the consumer base.
- Analysing Customer Behaviour
Cloud ERP records and maintains various data for your company. These data can be manifested in a number of ways in order to reach various desired goals. One of these is analysing of customer behaviour. Owners can see what works in the market, and what does not. What steps have been catastrophic and what steps have been masterstrokes. How the customer behaviour changes for different part of the year. This can also help in maintaining optimum stocks during season when demands go up.
- Increased flexibility
Dexterity and flexibility for adapting to the requirements of the market or the conditions and clauses put forward by the buyers is one of the major benefits of ERP software in small business. A software that is committed to ERP gives agility in terms of making required changes in the management of data to continuously keep the business flexible. For example, stock management, adjustments in sales figures, order cancellations, etc. can all be easily maintained in an ERP software instead of removing and inserting data in a spreadsheet.
- Higher sales and long term planning
In situations where data is controlled using spreadsheets, the budget is made, although, it is not given if they received the confirmation of receipt. This in turn leads to forgetfulness and distractions, eventually leading to a loss of sale. A software dedicated to ERP includes the mechanism of automated authentication which prevent such mishaps and errors. A daily report of proposals is also delivered in order for the necessary measures to be taken. The investment is long term, unless the system supplier/seller stays a partner for extended period of time. The ERP system helps to maintain continuity and progress in business strategies and procedures throughout the company which helps improve customer services and generates profit.
- Enhanced decision-making
Making important business decisions requires the required information and correct data to be available at the right moment. When such data and information are conveniently present in small business and continuously inserted in the ERP system, the management is allowed to take important decisions in the right time. That is beneficial for the business development and sustenance. Available data helps the management compare sales values and income of separate months, predict forthcoming sales, financial requirements and take important decisions that help the business grow.
- Fasted and automated accounting
Numbers can be exhausting for even the most proficient professionals. With cloud ERP, account operations have never been smoother. The software allows for Management of all financial work in one place. The invoices are generated and validated automatically. There is also a feature for automated follow ups for payment to defaulters. Since the software is highly customisable, it can be configured to generate documents based on data provided. These provisions shift the dynamic of the business from being highly labour intensive to semi-automated. Accounting becomes a layman’s work and so does taxation.
- Business growth through better planning
Data is imperative for business planning and planning leads to growth. Cloud ERP allows to create long term and short term in consistency with the company’s mission and vision. Tabulated and pictorial analysis of data to measure how much the plan has been implemented. Since the number of employees in a small business is less, multitasking is required. Cloud ERP helps in this by allowing for better task delegation and tracking. Owners can create objectives and tasks on the go and monitor fulfilment of the same in real time.
So now that you know, what is needed to be done in order to solve all managerial woes, let us introduce you to the Best Cloud ERP for Small Business in India – EXPAND ERP
You may ask what separates EXPAND ERP from other providers. EXPAND ERP is the most flexible and provides some exclusive features provided by no one else.
Why Expand ERP?
- We provide Highly flexible ERP integration to suit needs of every small scale business.
- We provide End-to-end integrated software, which eliminates the need to have multiple software vendors.
- We have provision for Third-party integration in our software. For example – Magento, Paytm, Warehouse. This can help you to take your small business the e-commerce route.
- We can also integrate Backlinks for ecommerce in our software; a technology to keep you ahead of time.
- There is also a dedicated mobile app which adds on the on-the-go experience of cloud ERP.
- We have got 15+ Years of expertise behind us.
- Our success can be measured in terms of success stories of our clients.