Expand Express 2020 Vol-X | Expand ERP

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This article was published on: 20/11/20 12:36 PM

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Founder’s Note:

Vineet Bansal

Dear Patrons,

 

The beauty of Indian festivals and culture is that it brings in light and hope for a brighter tomorrow. All grudges, worries and fears are kept aside during festivities as we are all engrossed in the celebrations with our loved ones. Diwali came to illuminate our households and also our minds and wiped most of our woes and rejuvenated us to start afresh. 

But among all these merriment we still have to keep our guards on against the deadly virus.

Also, we need to protect our businesses. ERP systems are the lifeblood of most modern businesses, because of their ability to bridge multiple processes and operations.

The systems also contain confidential data about your company, its clients, and vendors. Industry experts opine that ERP systems are susceptible to cyber-attacks. Hackers are aware of the fact that these systems contain valuable data. In this edition of Expand Express, we have gathered useful information for you to counter cyber threats with our ERP solution. Further, online selling and eCommerce businesses are in high demand in present times. My team has curated an article on how the best fit ERP software aids to build your eCommerce business with ease.

I truly believe that the newsletter will give you an insight and change your perceptions towards carrying out your business successfully. My sincere good wishes to you and your family.

 

Warm regards

Vineet Bansal

CEO, eDominer Technologies

Like any situation in life comes with pros and cons, adopting to digitisation has its own share of threats to entrepreneurs.

 

Similar to any other space in life, technology has its own benefits and challenges. While it enhances a man’s life in almost all the aspects whether its health care, transport, communication, smart cities etc. There are myriad challenges which we also need to keep in mind  to not turn technology into our own enemy.

 

Amongst the most challenging threats of technology, cybercrime tops the list where danger is concerned. Cybercriminals have always abused technology and control devices for propelling cyber-crimes such as frauds and thefts. With technology protocols, still being developed and evolving at a gradual pace, it is very difficult to avoid such cyber-attacks.

 

Few challenges that  technology faces in cybersecurity are the following:

 

  • Digital Data theft Threat: The growing online transactions generate bigger incentives for cybercriminals. Besides, establishments looking to mine data—for instance, customer information, results of product surveys, and generic market information—create treasured intellectual property that is in itself an attractive target.

 

  • Supply Chain Inter-connection: The supply chains are increasingly interconnected. Companies are urging vendors and customers to join their networks. This makes a company’s security wall thin.

 

  • Hacking: This action is penetrating into someone’s system in an unauthorized fashion to steal or destroy data, which has grown hundredfold in the past few years. The availability of information online makes it easier for even non-technical people to perform hacking.

 

  • Phishing: The easiest to execute and produce the results with very little effort. It is the practice of sending out fake emails, text messages and creating websites to look like they’re from authentic companies. Phishing is a major threat that can lead to fraud.

 

Solutions provided by Expand ERP  – India’s best fit ERP software for growth-oriented MSMEs who are looking at running their business completely online.

 

These challenges can be under surveillance and methodical steps can be taken to avoid such malpractices. To solve the data theft problem, online space must regulate the use of data and clearly indicate when the information will be shared provided by the users. The user can then choose to opt-out, leaving personal information restricted to space for which it was deliberated. 

 

When any software contains bugs or viruses, it is fairly easy for cybercriminals to gain personal information. Large technology firms should collaborate and create solutions to increase security for their customers. Security controls need to move outward, beginning at the application level where such frauds can be caught easily by an ERP software. When there are no unified monitoring methods, firms become vulnerable. However, when every network has monitoring that detects changes, data can be protected.

 

With cloud ERP  hovering our lives with all our data it is imperative to protect our cloud space. With growing technology, the growth of cybercrime is evident but measures taken early and effectively can avoid cyber mishaps both big and small. Expand ERP software is perfectly equipped to counter such threats and protect your business from cybercrime.

 

Expand ERP software is well aware of all the challenges faced by entrepreneurs while digitisation and promises to support and back up for any such crime that may take place in your company. We promise innovation with integration and intelligence.

 

Expand ERP offers Expand SureShield where you can enjoy 100% data security and grow your business with complete peace of mind. Data is on cloud, stored in multiple locations ensuring maximum safety with trusted technology platforms (Microsoft Azure, SQL Server). We provide 99.9% uptime and SSL (encrypted) Data Transmission.

People don’t care about your business, they care about their problems. Be the solution that they are looking for.” – Melanie Dodaro

 

eCommerce has seen a growth equivalent of 10 years in a span of 3 months. The recent pandemic situation has escalated eCommerce business immensely.

 

Are you prepared to handle this kind of demand?

 

You’re probably not if you still have not integrated your eCommerce channels (Magento, Shopify, Amazon, etc) and your ERP system. In this post, we’ll talk about why companies shouldn’t forgo eCommerce ERP integration needed to truly optimize sales.

Here’s why you should Integrate your eCommerce and ERP

 

The need for eCommerce ERP integration is usually overlooked because of the perceptual high investment cost or the business disruption caused by having to change existing systems. This is an outdated perception as the costs become worth it when you see the impact on your operations and customer experience.

 

When we use the term eCommerce in this article, we’re talking about any channel that allows you to make online sales. This could even be your webstore run by Magento, Amazon or Shopify. ERP refers to a single robust system that helps you manage your business data or back-office operations with ease. 

 

Integrating your eCommerce sales channels with your ERP system allows you to operate more efficiently as a business. Your main types of data – order, inventory, item, customer, and shipping/tracking – are communicated in between independent systems.

Benefits of eCommerce ERP Integration

 

  1. Reduces manual entry to save time and increases throughput while reducing errors, when entering an order, inventory, item, customer and shipping data
  2. Streamlines inventory synchronization, tracks updates, and provides accurate inventory levels to customers, without hiring staff to manage these tasks
  3. Automatically notifies customers when orders have been shipped and allow them to track the delivery of products
  4. Simplifies how you manage price and product changes to inventory
  5. Be flexible enough to add multiple online (web stores and marketplaces) and offline (brick & mortar) sales channels, without losing operational efficiency.
  6. Meets tax requirements with automated tax compliances.
  7. Handles increased demand for online orders without extra resources.

 

A Customised or best-fit eCommerce ERP Integration is what you need

 

It’s always possible to build your own custom integration between your online sales channels and your backend systems. To do so, you would need to work with the application program interfaces (APIs) available for your systems.  Your data needs to flow between your systems.

 

Therefore, customer integration can be complex and expensive. Customisation is usually the best approach for organizations who have the right resources and specific requirements to justify it. Most businesses though are probably not truly unique enough to really need to build this type of integration from scratch.

 

The best way to achieve eCommerce ERP integration is to use a multichannel management platform. This type of technology is usually cloud-based and provides a platform that sits as an operational hub between your ERP and eCommerce systems. Your main types of data are then synchronized between your systems.

 

Expand ERP is India’s best fit ERP software for mid-sized manufacturers in the retail industry. We offer the best in class technology for growth-oriented manufacturers who wish to take their companies to the next level. We provide an in house selling portal where the users can sell smartly directly or indirectly via Virtual Distribution Network through distributors. With the Expand Lead Management module, turning prospective leads into customers becomes a cakewalk. This feature is available on the ERP software and as a mobile app for Android users using Expand ERP software. The mobile Apps allows lead management remotely and enhances speed and customer experience. We also have ready integrations with Amazon, Shopify and Magento for selling wisely online through multi-channel locations. Reap the benefits of a best fit ERP solution along with eCommerce software in a single unified system. 

Microsoft Cloud for Healthcare

 

Microsoft’s new offering for hospitals is unique because it addresses a problem that IBM’s effort also surfaced: the lack of integration and interoperability between health data repositories.

 

With all of the effort to keep health data private, it still looks like it could be just as easy for bad actors to access your medical data as it is for you, or your doctor. Even the best AI can’t deal with data sources that won’t talk to each other or provide access to the AI tool. Microsoft’s Cloud for Healthcare focuses on fixing the data interoperability problem, which is perhaps Microsoft’s new best skill. Now Microsoft, like IBM which earlier made a similar flip, embraces concepts like Open Source and Linux — along with being an interoperability champion.

 

Zero in-store human interaction for shoppers

 

The rise in consumer adoption of e-commerce in the wake of the pandemic is pushing the rebirth of brick-and-mortar stores as potential bastions of interaction less in-store shopping that resembles an e-commerce experience. But these redesigns are not for all shoppers. Some prefer no brick-and-mortar shopping at all.

 

 Consumer reaction is pushing retailers to redesign physical stores. A survey disclosed that shoppers willing to return to physical storefronts want a completely human-free, contactless, shopping experience. More automation is on their demand list. Implementing systems that let stores meet consumer standards for convenience and safety from infections arguably help them stand out in a hyper-competitive brick-and-mortar marketplace.

 

These findings recommend big-box retailers restructure their traditional physical stores into warehouses and fulfilment centres. Those that do not take the lead and heed consumer wishes may not succeed in the new retail normal.

Patrons Note : 

Our satisfied patrons are our formula for success. Our strength lies in the empowerment of our clients. 

 

Brilliant support, Brilliant implementation team. The software is very functional and customisable. I love being a part of Expand ERP.” 

 

Harsh Sarawgi

Director, Acuraventure

Expand Sure Shield protects 100 % of your data 24×7

Expand Express 2020 Vol-IX

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Founder’s Note:

Dear Patron,

 

Amidst the chaos and paranoia over the past 6 months, it’s time we move on with positivity and welcome the new world with open arms that has changed immensely.The magnitude and speed of collapse in activity that had followed was unlike anything experienced in our lifetimes. However, keeping the socio economic downturn in mind, business surely needs our attention. Going on to the good news is that the economy is regaining and as per experts it will take a big leap in a very short span of time. Taking proactive measures and prepping our business and employees is a challenging but essential task at the moment.

Vineet Bansal

Hence, digitally equipping your business is the need of the hour. Once your daily operational processes are looked into by a best fit ERP solution, your skilled workers are free to focus on larger goals and increase productivity.

According to the Health minister, vaccines are expected early next year, from more than a single source to immune at least 25 crores within the first half of the year. This shows a ray of hope for all of us to survive this tough time. With endurance, we can all unanimously join hands to heal the world and it’s people with positive vibes. In this newsletter, I will be enlisting smart ways to protect your workers who need your support the most.

 

My sincere warm wishes with you and your family through these tough times.

 

Vineet Bansal

eDominer Technologies, CEO

“To win in the marketplace you must first win in the workplace.”

– Doug Conant

MSMEs play a key role in national economies around the world, generating employment and value-added services. They contribute to more than half of employment and GDP in our country irrespective of income levels. In addition, SME development contributes to economic diversification and resilience. 

 

Noting that India has been one of the fastest-growing large economies in recent times, has led to the improvement in reducing poverty and improvements in living standards. It is believed, recent reforms, particularly the implementation of GST, national goods and services tax, should help boost efficiency and productivity and overtime will contribute to help them create jobs in the formal sector. 

 

But the sudden jolt inflicted by the pandemic has curbed the growth trajectory of Indian SMEs and also the traditional way of doing business. The whole world as it was, abruptly changed to a new normal. For many, working from home was a complete novelty. Being suddenly excluded from the corporate environment presented them with big challenges, both technical and personal. Organizations trying to facilitate this surge of remote working faced their own challenges to equip and train their people in the face of big changes that were sometimes mandated overnight.

 

Our customers were able to meet these challenges with us at their side, partnering with them to find a way to keep them operating and taking care of their own responsibilities and customers. Digital services are at the core of how we help enable our customers to ensure they have a reactive and resilient business. Big changes happened during the crisis, and much more evolution in the way we work can be expected.

 

Mindful that there could be future disruption from lockdowns or other restrictions, businesses are keen to continue to improve their collaboration tools. Cloud platforms and networks work hand in hand with collaboration tools and remote working, and most of our existing clients recognize improving cloud and network capabilities as one of their top new priorities.

 

In Expand ERP, we are proud to be able to have supported the maximum of our clients and made new ones during these extraordinary trying times.

 

It is said that a crisis brings people together, and we can bear testimony that it surely does with business as well. Most of the SMEs feel that supporting them with digital solutions is a must to overcome the business challenges in a future that is still full of unknowns. During the crisis, many of our customers have gained a stronger appreciation for the resilience of a digitally transformed business in the face of unforeseen obstacles. As a result, many of them are collaborating with us now to accelerate the digital transformation.

 

Safeguard your employee’s health first

 

Employers can take certain actions to make the workplace safer in businesses deemed essential during the coronavirus pandemic and in regions where companies are staying open.

 

 Here are 8 ways to protect employees.

 

  1. Pay attention to public health officials and follow their guidance as it evolves and changes. Tell employees to stay at least six feet apart and to refrain from shaking hands. Workers should wash their hands often for at least 20 seconds with soap and water and avoid touching their faces. They should cough into tissues or their elbows.
  2. Plan for remote work. Many offices have already moved to telework. 
  3. Practice social distancing –  Groups of any size should consider meeting virtually or by phone, as opposed to in person,
  4. For manufacturers, ensure that employees use a hospital-grade disinfectant when cleaning. They should clean all areas that are frequently used or touched, including restrooms, door handles, tools, time clocks and vending machines.Employees should wear protective gloves when cleaning and perhaps while working, depending on the job.
  5. For retailers that remain open, put in place social distancing measures approved by the applicable state department of health. This may include temporary reductions in staffing, shortened hours of operation and limited in-store services.
  6. Immediately send home employees who have symptoms of COVID-19. Likewise, employees who are well but who have been exposed to an individual with COVID-19 should stay home.
  7. Provide coronavirus-related information, but don’t overload workers with such communications. 

 

For millions of workers, no income means no food, no security and no future. As the pandemic and the jobs crisis evolve, the need to protect the most vulnerable becomes even more urgent.

 

The decisions taken today can provide immediate relief, but also secure a lasting economic recovery, increase community resilience and ensure a long-term pathway to sustainable development. We shouldn’t let this chance slip away. A kind gesture shown during a crisis is remembered lifelong by the vulnerable and needy.

How the best fit ERP can enhance business productivity while reducing manual labour?

“Our assets walk out of the door each evening. We have to make sure that they come back the next morning.” – Narayan Murthy

I would give more than half credit to the customers for the success of your business, as without buyers your business is stagnant, However a considerable percentile of the success also depends on your team of manforce especially if you are in the service or hand skilled industry. Without your workers your business means nothing. It is never possible to grow single handedly. It is certainly the result of good leadership and harmonious teamwork that a company reaches its goals.

 

 

As an entrepreneur, it is your prime focus to nurture and train a whole crew of skilled, honest, loyal and efficient workers, who in return will bring to you productivity and growth. To drive optimal efficiency and productivity, your workers need to be freed from the burden of daily operational activities. The intelligent use of Technology plays a vital role in the process. A robust, consolidated, conducive ERP software which fits best to the needs of your business uniquely, will act as a catalyst to success and growth.

 

 

Features of ERP that help a company improve the productivity of the workers

 

  • Centralised systems:  In business, if information flow is decentralized, the decision-makers will have no idea of the whole picture at any point of time. With the use of an ERP, the reports and analysis of the company can be viewed with a single unified system.

 

  • Share a central database:  Advanced ERP systems can work any database, any platform and with any operating system. Some databases are inter-related- for eg. employee data is shared by HR, Finance and administration but in ERP systems each division doesn’t maintain a list of employees but fetches it from the HR Department. Therefore, duplication of data is avoided. The central database enables economizing on database maintenance costs.

 

  • It is user-friendly:  The system recognizes the importance of the most junior employee and they have a role as end-users. The company also needs the help of functional consultants who understands the various business processes with an organization – such as Finance, HR, Accounting, Inventory and help in the development of modules.

 

  • Customizable and adaptable:  ERP system can be customized to the requirements of the company irrespective of the operating systems, database systems being used. ERP solutions are not for large organizations alone. It is now available for small and medium businesses too. Moreover, ERP systems can be implemented in a modular fashion which means huge upfront costs need not be incurred by an organization if it has financial constraints.

 

  • Advantage of the cloud and mobility:  ERP cloud service providers enable full or partial storage of data, software and the platform to run it. This enables companies who have critical data that needs to be secure to be held in their own servers while getting more generic work done in the cloud platform. ERP systems are also deployable on the mobile, so that salesmen, marketing executives can update information in real-time enabling quicker response from the decision-makers in the corporate headquarters. 

 

  • All stakeholders feel the difference with ERP:  The use of ERP systems not only benefits the employees and the organization but also the consumers.  These days, organisations value customer loyalty and most often they just need to tell their mobile number to get loyalty bonus, get billed quicker at the retail store and stay informed about discounts and offers of the company.

 

  • Improves efficiency across departments:  As ERP integrates each department into a central database, finance, marketing, manufacturing and inventory control improves. Data comes from sales, finance, and various business units with different sets of numbers, ERP integrates them giving a snapshot for the CEO to assess. 

 

 

  • ERP is known to give positive ROI in a year:  The implementation of ERP may take one to three years in a conventional scenario but with Cloud computing  the time frame has come down. According to surveys, companies which were focussed on return on investment (ROI) at the beginning of the ERP implementation could see significant results happening after a year. It could be in the form of cost reductions, quality improvements, customer satisfaction, reduced employee count, redeployment and improved market share.

 

Thus, by looking into all the daily operational processes, a best fit ERP software manages your company efficiently and accurately making it possible to achieve desired goals. The skilled workers of your team can easily focus on further sensitive and analytic issues regarding the growth of the company.ployment, and improved market share.

1. HP Takes Us One Step Closer to a Virtual Tomorrow

 

HP Omnicept: Last week HP announced HP Omnicept, which is a solution that begins with a special headset. Omnicept provides the critical elements needed to create a virtual meeting room and lays a foundation for creating a virtual world where many of us could eventually spend much of our time. HP has modified its latest second generation reverb headset, the G2, to add some critical features — starting with the headset.
These same tools could create virtual meeting spaces where users with headsets like the HP Reverb Omnicept could identify users with biometric markers and log them into the virtual meeting room.

2. Apple unveils its new iPhones, the first handsets in the world to be powered by a new type of chip.

The new iPhone will edit 4K video, enhance high-resolution photos and play graphically-intensive video games more smoothly than was possible before while using less battery power.
The “five-nanometre process” involved refers to the fact that the chip’s transistors have been shrunk down – the tiny on-off switches are now only about 25 atoms wide – allowing billions more to be packed in. Effectively it means more brainpower.

Patrons Note :

We are proud to be associated with several successful companies during their upward journey. One of our better known clients said …

 

eDominer’s Expand ERP – We have been using this solution from past more than one year without any major issues.. The solutions is really good as per our requirements.. Team Expand is really co-operative.. They always respond quickly to any problem and resolve immediately with in 24 hours.. We have good experience using this ERP Solutions.

 

Vaneet Batish

Vice Preident – IT

Balaji Chem Solutions Pvt. Ltd.

Expand ERP implements your software completely online within 28 days.

How a best fit ERP can enhance business productivity while reducing manual labour

ERP can enhance business productivity
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This article was published on: 9/10/20 12:11 PM

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How a best fit ERP can enhance business productivity while reducing manual labour?

“Our assets walk out of the door each evening. We have to make sure that they come back the next morning.” – Narayan Murthy

I would give more than half credit to the customers for the success of your business, as without buyers your business is stagnant. However, a considerable percentile of the success also depends on your team of manforce especially if you are in the service or hand skilled industry. Without your workers your business means nothing. It is never possible to grow single handedly. It is certainly the result of good leadership and harmonious teamwork that a company reaches its goals.

As an entrepreneur, it is your prime focus to nurture and train a whole crew of skilled, honest, loyal and efficient workers, who in return will bring to you productivity and growth. To drive optimal efficiency and productivity, your workers need to be freed from the burden of daily operational activities. The intelligent use of Technology plays a vital role in the process.A robust, consolidated, conducive ERP software which fits best to the needs of your business uniquely, will act as a catalyst to success and growth.

An organization big or small is divided into several departments based on functions. Administration, finance, marketing, sales, customer service, public relations, inventory, logistics, production, HR, exports are some of the departments. In the conventional business process, each department functioned as watertight compartments with inadequate interaction between them on a real time basis. Each information or data had to be fetched from the relevant department either through phone, email or messaging. Apart from being time consuming and cumbersome, it will also lead to duplication of data. With the introduction of Enterprise Resource Planning (ERP), business processes became easier enabling integration of various functions within the organization and availability of data on real-time basis helping in quick decision making.

Features of ERP that help a company improve the productivity of the workers:

 

  1. Centralised systems: In government administration and planning, decentralization may be good in certain situations where there should be intelligence about the needs and requirements at the local panchayat level. In business, if information flow is decentralized, the decision makers will have no idea of the whole picture at any point of time. There will be a time lag –fetching information by email, letters or phone. In a competitive industry, it can impact the firm’s  growth prospects as they can’t respond fast to changing market conditions and consumer demand.With the use of an ERP the reports and analysis of the company can be viewed with a single unified system.
  2. Share a central database: In an organization there are several types of data, consumer data, employee data, production data, inventory data, financial data. All companies use databases to create, store and manage data. Advanced ERP systems can work any database, any platform and with any operating system. Some databases are inter-related- for eg. employee data is shared by HR, Finance and administration but in ERP systems each division doesn’t maintain a list of employees but fetches it from the HR Department. Therefore, duplication of data is avoided. Central database enables economizing on database maintenance costs.
  3. It is user-friendly: Enterprise Resource Planning is not a sophisticated system that is only for programmers, managers, decision makers or techies in an organization. The system recognizes the importance of the most junior employee and they have a role as end users. They are the people who input data- for eg. in the sales department, the sales clerk inputs customer data such as name, email id, age, address, mobile number and purchase details to create sales order and subsequently the invoice. The company also needs the help of functional consultants who understands the various business processes with an organization – such as Finance, HR, Accounting, Inventory and help in the development of modules. They define the requirements, parameters and what all types of data, type of permissions required. 
  4. Customizable and adaptable: ERP system is not a software solution that makes the organization adapt its business processes to conform to its system but can be customized to the requirements of the company irrespective of the operating systems, database systems being used. ERP solutions are not for large organizations alone. It is now available for small and medium businesses too. Morever, ERP systems can be implemented in a modular fashion which means huge upfront costs need not be incurred by an organization if it has financial constraints. Implementation is at the core of ERP solutions and the success lies in understanding of the business processes that is usually done by functional consultants either available in-house or outsourced. When the requirements of the firm, software, servers integration doesn’t match, it is said that there are gaps in implementation which are addressed by the technical consultants. 
  5. Advantage of the cloud and mobility: Many companies find implementation of ERP on site to be expensive, taking more space and integration within the organization. Luckily, there are cloud service providers who enable full or partial storage of data, software and the platform to run it. This enables companies who have critical data that needs to be secure to be held in their own servers while getting more generic work done in the cloud platform. ERP systems are also deployable on the mobile, so that salesmen, marketing executives can update information in real time enabling quicker response from the decision makers in the corporate headquarters. With cloud has emerged Software-as-a –Service (SaaS), Platform-as –a – service (PaaS) and several pay-per-use packages which has drastically reduced implementation time required in the traditional on-site models and drastically cut costs of ERP implementation.
  6. All stakeholders feel the difference with ERP: The use of ERP systems not only benefits the employees and the organization but also the consumers.  These days, organisations value customer loyalty and most often they just need to tell their mobile number to get loyalty bonus, get billed quicker at the retail store and stay informed about discounts and offers of the company. It is a win-win situation for both the customer and the company. Those not requiring a printed bill are delivered an e-bill in real time thanks to ERP systems. A bank customer gets money any time of the day or is able to deposit money at cash deposit machines 24/7 because of a third party payment gateway integrated with your ERP. In an ERP led hospital, you need not carry your previous records with you every time as they are all saved in the patient database.It is impossible to function orderly without ERP software in today’s times.
  7. Improves efficiency across departments: As ERP integrates each department into a central database, finance, marketing, manufacturing and inventory control improves. Data comes from sales, finance, and various business units with different sets of numbers, ERP integrates them giving a snapshot for the CEO to assess. Reporting formats and procedures can be custom made for each organization enabling collaboration and discussion between departments. Manufacturing processes can be streamlined using automation features of ERP, inventory control is better through the centralized system and the customer is taken care of in the entire life-cycle of the product – whether it is five years or seven years.
  8. ERP is known to give positive ROI in a year: The implementation of ERP may take one to three years in a conventional scenario but with Cloud computing  the time frame has come down. According to surveys, companies which were focussed on return on investment (ROI) at the beginning of the ERP implementation could see significant results happening after a year. It could be in the form of cost reductions, quality improvements, customer satisfaction, reduced employee count, redeployment, and improved market share.

Thus, by looking into all the daily operational processes, a best fit ERP software manages your company efficiently and accurately making it possible to achieve desired goals. The skilled workers of your team can easily focus on further sensitive and analytic issues regarding the growth of the company.

Expand ERP software is India’s best fit ERP software for mid-sized manufacturers in export and retail industry. We believe to drive innovation with intelligence and integration. Our software helps you plan, produce, promote and sell smartly within half the time frame that would be required otherwise. The ERP software thus enhances the productivity of your workers by minimising redundant, unnecessary manual work. To book a free trial contact us at: 9007026542

What is the importance of a best-fit ERP system in the business processes?

What is the importance of a best fit ERP system in the business processes
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What is the importance of a best fit ERP system in the business processes?

“We are changing the world with technologies!” – Bill Gates

Enterprise Resource Planning (ERP) is quintessential for businesses operating in current times. Operating a business without a best fit ERP system is akin to attempting to complete a scavenger hunt without any clues at all.

 

While you may still be able to make gradual progress towards your goals for growth, you’ll only be acting mostly on clues and intuition with limited factual reports.

 

An ERP system creates order out of chaos, improving productivity, reducing costs, increasing efficiencies, and streamlining processes. Such achievements will help you to effectively manage your business objectives and the processes to lead towards those objectives.

 

Implementing an ERP system brings with it expectations of the system acting as a vehicle for integrating people, technologies, and processes across your business.

 

Despite the fact that modern businesses need ERP systems more than ever, it is found that only 40% of manufacturers across industries make use of an ERP system and there are many businesses that fail in their ERP software implementation projects.

 

The aim of this article is to highlight the main benefits of a successfully implemented ERP system and the qualitative advantages that such an initiative can bring to your business.

What is at the heart of an ERP system?

The absolute primary function of an ERP system is to organize all the data received by a business organization, including data involved in the day-to-day business activities of the organization such as accounting, procurement, and project management into one single unified system.

 

ERP systems are critical for managing thousands of businesses of all sizes in all industries. 

 

All the members of the business organization ranging from the CEO to the office clerks can create, store, and use data from the same source using common processes.

 

Such a centralized storage or data ensures that data can be drawn from it and referred to with confident accuracy and completion.

 

Data integrity checks are often an automatic feature of many ERP software suites for every type of task performed throughout the organization. 

 

In modern times with the prevalence of the Internet, ERP systems have been developed with cloud computing in the center.

 

Embedding ERP systems with the internet makes available new features and options for functionality while simultaneously offering affordability for smaller businesses, lowering operational expenses and capital expenses. Cloud ERP systems are hosted from an external source maintained by the ERP software suite developer.

 

This takes off the infrastructural load from the end user, enabling focus on more value-added tasks away from having to manage and maintain the infrastructure.

Business benefits of an ERP system

 

1. Streamlined technological costs: ERP systems are designed to unify all of a business’ IT costs and improve efficiency. Having a best fit ERP means that there will be one system being worked by the staff instead of multiple different systems with their different dedicated staff groups, infrastructure and equipment, support teams, and licenses. A single unifying system means that your employees will only have to learn one system, greatly reducing the resources required to train your employees and keeping them to maintain the system. Most ERP systems usually come with multiple functions and additions to the computerized business process such as customer resource/relationship management, manufacturing resource planning, HR management, finance, and supply chain management, being modular in design.

 

2. Reporting and planning with total visibility: Since the implementation of an ERP software suite across the departments of your organization introduces a single, unified reporting system for each and every process, the system can readily generate useful reports and analytics complete with valuable insights on your processes whenever you wish or whenever you schedule the system to do so. You can easily compare and analyze performances across departments without having to cross-reference multiple documents. Finance is often where ERP systems shine the best as reports such as income and cash flow are automated built-in processes allowing custom report generation very quickly.

An ERP system also allows complete access and view of every important process in your business by making all the data readily available to you and the management.

You can also track inter-departmental processes with maximum efficiency.As an entrepreneur, the most important thing is to be able to see the complete picture at any given moment and this what the visibility accorded by an ERP system gives you.

 

3. Improved efficiency: ERP systems reduce the time, effort, and resource expenditure from your workforce to carry out daily activities. A properly implemented ERP system greatly reduces and eliminates repetitive manual processes which leaves your employees free to focus on tasks that more directly affect the revenue.

 

4. Flexibility in customization: The modular design of most ERP systems is one of their biggest advantages. Most ERP vendors offer several different applications focusing on specific parts of the businesses process. Users can use these different applications at will depending on their requirements. Each application is designed to be used in conjunction with other applications and the system as a whole. The other aspect of customization in regards to ERP software suites is how the software itself is implemented. You can choose between on-premise and cloud-based systems with the former involving the installation of the software on all company computers and servers with the latter involving the software being hosted on servers maintained by the ERP provider.

 

5. Enhanced customer service: Your business is not the only entity benefiting from the benefits of the implementation of an ERP system, your clients do too. This is because ERP systems centralize and streamline all client information, allowing your sales team to focus on building and maintaining customer relationships, instead of maintaining spreadsheets.

 

6. Data security: The provision of a single input system allows ERPs to maintain a high level of data security. Merging information from multiple systems can often cause conflicts between sources while on the other hand, a single system feeding a singular repository of information greatly helps improve the accuracy, consistency, and security of your company’s data. An ERP system’s databases are also centrally backed up automatically to save your critical and sensitive data. Cloud-based systems enjoy an extra layer of security as your company’s data is managed through the cloud and security experts are employed by the ERP vendor to ensure protection.

 

7. Improved workflow: Any business thrives on collaboration and an ERP system makes this easy. The ERP platform streamlines the process of collaborating with others by providing employees with access to the data they need when it is needed. The close integration of the data systems allows for project updates to be presented and communicated clearly and quickly across the whole company. There is on-demand access granted to the entire company’s wealth of data.

 

8. Standardized business process: The consistent result delivery of the standardization of these processes allows you to continually improve how you operate your organization. The automation of these processes greatly reduces errors and costs, improving collaboration between departments overall.

9. Assistance in compliance with regulations: Meeting regulations while trying to be profitable can often become a hassle for a business. While you are legally required to maintain the best accuracy possible when it comes to your financial records, it is often easier said than done. ERP software suits aid in regulatory compliance through securing and ensuring the validation of data, combined with built-in reports. The reports may also be automated.

 

10. Scalability: As your business grows, the specific needs of your business will evolve too. ERP systems are designed to allow enough control to facilitate new priorities and new types of data input. Adding new functionality to an ERP platform to fit the growing needs of your business is easy with the right system.

 

11. Improved supply chain management: ERP systems greatly improve the supply chain management of companies dealing with production and manufacturing by shortening lead times and improving the timing of deliveries alongside a whole host of other benefits that lead to an overall more efficient management.

Expand ERP is India’s best-fit ERP on cloud for the Retailers & Exporters in midsized manufacturing business. It drives business efficiency with ease by perfectly fitting into the existing business process and effectively automating most complex processes, unlike many such ‘one size fits all ERPs’ which doesn’t give desired results to specific businesses. With Expand ERP one can manage his entire business completely online. We provide integration, with innovation and intelligence. Update your business with Expand ERP and watch it grow with ease and order. To book a free trial contact us at..

Why to choose an integrated ERP solution on cloud and how to run all your manufacturing business processes on a single platform with ease?

An integrated ERP solution
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This article was published on: 25/09/20 3:55 PM

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Why to choose an integrated ERP solution on cloud and how to run all your manufacturing business processes on a single platform with ease?

ERP is the abbreviation of Enterprise Resource Planning, which in simpler words means managing or handling the mandatory resources of an enterprise. Technologically it is a term used for a software application which allows the automated integration of all business activities like orders, purchases, sales, HR/payroll, finances, warehouse and inventory records. It gives a unified view on a single system with real-time data. This results in time and cost savings which enhances your business growth and efficiency and obtaining optimal ROI.

Business is dynamic. The complexity of business is increasing manifolds. Aggregators and virtual market place is making business highly competitive. Disruptive technology like smartphones, mobile apps have revolutionized the way people transact.

Businesses with basic and legacy software are finding it extremely difficult to manage business. ERP software is indispensable for any business. Businesses understand the need for integrated software and automation through ERP software for operational efficiency. Generally, the ERP software is comprehensive and hence complex by design. Selecting and comparing ERP software features that are right for the business is the biggest challenge. It is a daunting task for the business owner as it involves time, money and setting the processes is order with buy in from end users.

Benefits of ERP Software:

An ERP solution can be indispensable for businesses today. Its dominance cannot be ignored or paralleled by any other system. Today ERP systems are crucial for managing thousands of businesses of all sizes and in all industries. It brings order to chaos so that users at all levels can create, store and process the same data in real time and take immediate actions when needed. It offers several benefits to organisations like:

  1. Clarity: Clarity of business data and analytics from real time data which gives an insight to the business challenges.
  2. Reduced costs: Reduced operational costs as business processes are streamlined and systematic.

Importance of ERP in Business or Organization:

 

Not only large enterprises but small businesses should also take ERP in their considerations. Companies have experienced various benefits for making ERP as their smart choice.

  1. Managing the business under one system: The major benefit of ERP is the management of the core processes of the business in one tool. Main operations like human resources, finance, sales, manufacturing, etc. all get integrated under one system. In other words, ERP acts as a project management tool within the organization. For Example: As your sales team will confirm an order, the system will automatically generate statements to the finance department, inventory department as well as the purchasing department to update and replenish the stock.
  2. Cost Reduction: Funding in ERP is a long-term investment. In the emerging trends of ERP, even open-source tools are also available in the market. For all the companies who don’t want to invest much in the software can get this ready software in their systems. Not only the fixed capital is getting reduced, but there is effectiveness in working capital as well. Every process is getting managed on one tool, so there is no necessity of training the employees about different platforms, and they will be able to focus on other operations as well.
  3. Improved Productivity: Tasks like generating reports, downloading and then sending the attachments, and still not able to meet the deadlines. If all these procedures can get accomplished in a single tool, then the productivity of employees will increase, and they will be able to focus on other services as well. Implementing ERP will lead to streamline the flow of information within the employees and increase the efficiency of day-to-day operations. Hence, improving the productivity of employees and the reduction of operational expenses.
  4. Customer Relationship Management: The most important and difficult task in the business is maintaining the customer relationship. Being so occupied with paperwork, employees get over from the customer accommodation. Resulting in the downgrade in lead generation and conversions as well. ERP systems provide leverage to the employees so that they can focus on customer’s problems and feedback. If all the work will get managed on a single platform, then ultimately, better communication will get done with customers.
  5. Better Communication: Business hierarchy is something in which communication is lacking. Employees weren’t able to get connected, and all their ERP systems facilitate system communication tools to delegate tasks, group chats, file sharing, etc. to manage projects and other operations effectively and efficiently.

Advantage of an Integrated ERP System

Originally, ERP systems were created with the purpose of seamlessly merging basic processes like planning, manufacturing, and sales with each other within an enterprise. Today ERP software encompasses marketing, inventory monitoring, order automation, customer service, finance, and human resources as well. As the scope of functions covered by an ERP software has increased, it has also led to increased communication among correlated departments. Every company is a synergistic entity and all the departments must collaborate amongst each other to meet the needs of the entire company. An integrated ERP system enables you to do just that by providing role-based access to information with linked ERP modules.

 

Expand ERP cloud software is India’s best fit ERP software for mid-sized manufacturers in retail and export industry. 

We are a Single integrated ERP software that can run your entire business completely online. We offer Integrations amalgamated with Innovations and Intelligence.  


Moving your business to an integrated ERP system is a concentrated effort that is well worth the time and energy. Taking the essential steps to move to remote-friendly operations will actually help your business grow and thrive, improve communication at your company, and show opportunities for growth that may have been hidden in the day-to-day. You may find that taking these steps will get you closer to your goals than ever before. So, it’s time you gifted your business with this magic tool and watch it grow like never before. Ask for a free trial period at: 9007026542