Top 5 Challenges of Implementing an ERP Software and Their Solutions

Top 5 Challenges of Implementing an ERP Software and Their Solutions
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This article was published on: 20/06/20 10:45 AM

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Top 5 Challenges of Implementing an ERP Software and Their  Solutions

“Don’t limit your challenges; challenge your limitations. Each day we must strive for constant and never-ending improvement.”

– Tony Robbins

  1. Planning for an ERP implementation in the near future?
  2. Are you worried about rising costs?
  3. Are you unsure about what is the best fit ERP software for your company?

An ERP software implementation surely comes with a lot of challenges, even though its benefits are manifold. In the next few years, your business value will reach new heights and touch new shores of expansion, with a successful and best fit ERP software integration. With a prior knowledge of the challenges and bottlenecks, you can be better prepared to counter any such obstacles with ease.

  1. Incorrect Requirement Analysis: ERP implementations in most cases fail because of inaccurate requirement analysis. One needs to know the difference when an ERP application is integrated with an e-commerce site and a POS software. You need to know whether the ERP app needs to be integrated with CRM as well. However, in most companies requirement analysis is done by employees with limited knowledge of ERP implementation. Primary emphasis is laid upon the cost and faster execution. But unfortunately, the project fails in most cases as the requirement is not completely understood in the chaos of bargaining with the costs with the vendor. To have more clarity on ERP implementation, case to case differences, actual time and money to be invested, involving people with good knowledge on ERP is a must.  They would advise you in better decision making, and thereby drive better results. Make sure the requirement analysis checklist is reviewed by a technical team, before finalizing the deal.
  2. Inadequate Training: Following closely on the lines of the previous challenge discussed, lack of knowledge continues to be a hurdle for a successful ERP implementation. When your company is preparing for a major data transfer from the legacy system to a new ERP reality, it is necessary to have a basic understanding of the changes that are taking place, the new interface, and risks or losses involved in the process. You may arrange for a brief knowledge transfer session for all employees or anybody who would be part of the new system, before the actual change takes place. Not an elaborate training program followed by a test, but a simple 45-minute session by the knowledgeable resources, for all to attend. Training videos of the same may also be circulated. Expand ERP offers complete training of users post implementation within 50 hours by trained technicians and constant support even after implementation.
  3. Inefficient Project Management: Larry Ellison, the founder of Oracle Corporation once said that taking care of one’s customers is important, but taking care of one’s employees is more important. This implies that you should have the right resources in your team for customer success. We need to understand their worth and utilize their full knowledge and potential for an efficient project management. Trust them, mentor them, train them and let them come up with a full-proof project management plan that will not only ensure a successful ERP implementation but also derive desired ROI for your business. Only with a meticulous project management, one can achieve that, no amount of cost-cutting or package deals help.
  4. Customization: ERP software is often misunderstood as a wholesale package solution for a company. But unfortunately, it is not. ERP applications are actually a framework with which a customized solution is built. This means, your requirements have to be defined well in advance and accordingly a customized ERP solution will be created. For that, you need to define the workflows and do a capability analysis, beforehand. You might have to make a few minor adjustments in the application solution to meet all your enterprise needs. These adjustments or modifications differ from suite to suite and might be required at the beginning or sometime in the middle of implementation. If you are prepared for a capacity planning, delays in implementation and time loss because of system outage may be kept at bay. It is advisable to invest in a best fit ERP software that suits all the unique needs of your business. A ‘one size fits all’ ERP system is most likely to fail.
  5. Rising Operational Expenses: Overhead cost is one of the biggest challenges of ERP implementation. The initial cost of implementation is high, but the customization and maintenance costs are even higher. The more customization needs are, the higher are operation costs. Maintenance costs are of course, a necessary evil, which cannot be brushed aside. However, with an efficient requirement analysis and resource planning, much of this cost may be brought under control. Sit with the best quality professionals in the organization to find out what you really need for enhancing your business value. Seek for features that will add value to your product or service, attract more business, and position you better as an entrepreneur. That way, you will get the true value for your best fit ERP solution without spending a huge amount. Expand ERP cloud software involves zero upfront costs. Only a concurrent user price is payable as per your usage. Investing in Expand ERP cloud software is a value for money solution that derives fast ROI.

These are certain generic challenges while implementing an ERP software. Depending on the sector in which the company operates in, the extent of complications may vary. This will ensure the implementation process is smooth without any glitches.

 

Team Expand ensures you a hassle free cloud ERP software integration experience with utmost ease.

 

Expand ERP is India’s best-fit cloud ERP system for fast growing businesses like yours. It empowers the mid-sized manufacturers in the export and retail industry with real-time visibility and complete control over their business for faster expansion by simplifying complex business processes.

 

With over 15 years of extensive R&D and market testing, we have developed a software that seamlessly fits into Indian Business. We are the OEM of this solution. Further, specific fitment through customization and integration are made for the company’s unique needs. All measures are taken to fit seamlessly into the existing business processes to deliver the maximum benefit of our solution.

Expand ERP cloud software drives maximum growth and ROI to your business. To get more information call 09007026542 and Leave a comment below.

5 Unexpected Things To Expect Before ERP Implementation: Can Selecting Right Vendor Help?

how to Help ERP Software for our business
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This article was published on: 3/01/19 10:10 AM

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5 Unexpected Things To Expect Before ERP Implementation: Can Selecting Right Vendor Help?

Remember, a good ERP system ‘ideally’ should have an impact on every part of your business. Here we are talking about an ‘ideal’ condition. Reality can be far from ‘ideal’. With countless ERP softwares available in the market, it becomes almost impossible to select the right ERP solution which fits your organization. When you are a first time buyer, the choice becomes more difficult as you can face a number of challenges. Identifying these challenges in the planning stage can solve a lot of problems; the primary being selecting the right vendor.

Do not be confused with too many options

As a business owner, it is crucial to establish, define and understand the unique business processes of the company. If required, prepare a list of questions for the ERP vendor. You not only need the right software, but also the right vendor. Remember, when it comes to ERP solution, it’s not a one-size fits all situation. For example, if you are in the manufacturing or export industry, you will need a reliable ERP software like Expand ERP. With an expert ERP solution like ExpandERP, you will be promised end-to-end solutions which will fulfill the specific requirements of your business

Enquire about the technology specifications of the ERP solution

While selecting the right ERP, think of the technology that the ERP solution is using. Ask whether the ERP solution is turnkey or will be customized as per the organization’s business processes. If the ERP solution is scalable, will it be able to adapt to the growing users or increases in data? Ask about the speed of the product and how it will impact the end user. Another major concern of the organization is whether there will be possible support for multi-company or multi-site environments if the company wants to work on multiple operations. Now, this is where ExpandERP is different from other ERP solutions; as it is hosted on cloud it helps to quickly migrate legacy systems and implement most advanced technology features across different processes and departments effortlessly.

Think about data quality control

Two of the most common data challenges that a company faces while implementing a new ERP system is replacing legacy data and think about a process to consolidate separate solutions. A business should decide on the kind of data which needs to be collected for business processes and operations. This will be closely followed by the clearance of any duplicate or inaccurate data which was part of the previous system.
An expert vendor like eDominar will help you to guide you through the entire process and map the migration of the newly refined data to the new file format. It is absolutely crucial that all data is balanced prior to going live. Remember that the data integrity of the new system can either make or break the implementation of ERP. With ExpandERP, there is absolutely no requirement for in-house IT infrastructure or upgrades. You need not worry about data backup of security.

Talk about the true expenses of the ERP solution

Before you select the vendor or sign a contract, you need to determine the rough estimate of ROI. As a business owner you are likely to evaluate the cost of the ERP platform and whether it is okay to pay that amount, considering the functionalities it will offer. Also, many organizations have the concern whether the charges will be one-time or if they will be recurring. In case, it is the latter, you need to figure out whether or not the organization can afford that amount. You also need to find out about the annual maintenance charges.

Once you evaluate all these expenses, do a quick review about the ROI; your investment should not be more than the projected returns. The Expand team takes care of any user query over remote desktop and phone support at zero expense. As it is a cloud ERP, there will be automatic statutory updates. New reporting changes and new features will get rolled out instantaneously at zero cost.

Will the ERP solution adapt to the business?

A successful ERP implementation depends on the users and their willingness to adapt to new processes and systems. The best way to manage ERP is from top down. It is essential that managers and executives are integrated to the system, so that employees can follow them.

Check out edominer and Cloud ERP Software for one of the effective ERP solutions for your business.

Top 5 Tips for Implementing ERP in Startups

chart
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This article was published on: 11/12/17 3:54 AM

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Top 5 Tips for Implementing ERP in Startups

A good number of startups are looking forward to ERP for the industry-ready tools and processes it promises. ERP deployment is also more cost effective for a newbie as it streamlines the business processes, making operation much simpler. Also, a startup, unlike an established company has lesser areas of implementation, which means almost zero expenses for legacy applications or change management. Your organization (which already brimming with potential) can take off in full force, powered by ERP.

However, ERP implementation requires forethought, research, and references. And when it comes to choosing ERP solutions for a startup organization, the challenges are manifold. One needs to know the common mistakes, challenges, and risks, related implementation.

Here, we discuss a few tips that would help startups in a smoother and faster ERP deployment, with minimal risks involved.

1. Well-defined Requirement Planning:

Requirement gathering is the first and foremost thing that you need to for effective ERP implementation. Arrange a meeting with all relevant stakeholders (including end users and IT staff) to analyze the organizational needs. Focus upon the specific business processes and system requirements, when garnering the requirements. Pay due importance to cost and maintenance, as well. It is also advisable to talk to references who have already implanted ERP, for better insight. Remember the requirements of a startup company are vastly different from a big shot. So, plan accordingly.

Once the requirement plan is ready, look for a vendor, who can provide you with standardized ERP applications, with tools and features. Make sure that you have clarity on the long-term benefits and 1. ROI, before you invest.

2. Getting a Fool-Proof Implementation Plan Ready:

One of the common mistakes of ERP implementation is incorrect approach to planning. Traditionally, most companies follow a waterfall model, which focus on the end result, forgetting the small developments happening on the way. While this may work at times in larger organizations where a huge amount of capital and resources are invested, small and medium enterprises run the risk of incurring a major setback. If you are a start-up owner then the agile model would be best for you. While preparing the implementation plan, you have the liberty of reviewing changes at regular intervals and modifying accordingly. Make use of the agile methodology in creating a flawless implementation plan that involves end-users at every step to determine the requirements, perform critical tests to find gaps in the plan and get them corrected, till fully implemented.

3. Understanding Change Management for Good:

When you are implementing ERP in your organization, pay due importance to effective change management. This is more important for a start-up because it prepares your employees for a change, and more importantly, streamlined process. This would also ensure higher productivity and business success. In short, it makes the organization more business ready. The business transformation through ERP needs to be communicated to the executives, managers and employees, at all levels, well in advance. Necessary planning, technological preparedness, organized training schedules need to be planned for seamless change management across people, process and technology, simultaneously.

4. Having a Well-Defined Maintenance Plan:

Most companies overlook maintenance plan and in the process they also forget about loopholes in the business process or outdated ERP applications. This, in turn affects employee productivity and lowers down business value for the organization, a strict no-no for any start up.

With a well-thought out maintenance strategy in place, your employees are aligned with the maintenance process and regular updates. While making maintenance plan, also make sure that your organization is well equipped for planned and unplanned system outages. Having a diligent maintenance plan enhances business value by ensuring that the ERP system (customized to your organization needs) with the latest applications running smoothly.

5. To be clear about Customization needs:

One of the primary requirements behind ERP implementation was the streamlining of business processes through standard applications that anybody can make use of, such as generating invoices, collecting business revenue, and procuring supplies. Most of these business processes are standardized, tested for efficiency, and professional. You may of course, go for turnkey solutions with customized features for your organization. But remember it is not just the initial cost of implementation that matters, customized solutions require long-term maintenance and regular upgrades. Nevertheless to say, it becomes a recurring expense for your organization. Being a startup, it is advisable that you stick to the more standardized ERP applications for business operations, for lesser cost and higher business efficiency. With more customer success, you can switch to customized applications. By then, your organizational needs will also be more refined, helping you decide better.

Migrating to ERP has become a sure shot success formula for most startups today, because of the cost-effective cloud-based tools it offers. They can also make their presence felt across multiple platforms, mobile, web or other hand-held smart devices. Organizations can start small and grow at their own pace, making use of benefits like easy connectivity, subscription-based payments, and remote resources.

Log on to Expand Erp for more insightful discussions on industry best practices in ERP implementation, success and disaster stories, artificial intelligence for ERP, and on getting higher business returns. Watch this space next week for more news.

Top 5 Challenges in ERP Implementation

requirement management
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This article was published on: 22/11/17 1:40 PM

Home > Blog > ERP Implementation

Planning for an ERP implantation in near future? Worried about rising costs? Not sure about what is right for you? ERP implementation surely comes with a lot of challenges, even though its benefits are manifold. In the next few years, your business value will reach new heights and touch new shores of expansion, with successful ERP integration. With a prior knowledge of the challenges and bottlenecks, you may be better prepared. Here, we discuss some of the common challenges of ERP implementation.

Incorrect Requirement Analysis

ERP implementations in most cases fail because of incorrect requirement analysis. One needs to know the difference when an ERP application is integrated with an e-commerce site and a POS software. 

You need to know whether the ERP app needs to be integrated with CRM as well. However, in most companies requirement analysis is done by people with limited knowledge of ERP. Primary emphasis is laid upon the cost and faster execution. But unfortunately, the project fails in most cases as the requirement is not fully understood in the hurry of haggling about the payments. To have more clarity on ERP implementation, case to case differences, actual time and money to be invested, involve people with good knowledge on ERP.  They would advise you, guide you in better decision making, and thereby drive better results. Make sure the requirement analysis checklist is reviewed by a techie team, before signing on the dotted lines.

Lack of Proper Training

Following closely on the lines of the previous challenge discussed, lack of knowledge continues to rock the boat of ERP implementation. When your company is preparing for a major data transfer from the legacy system to a new ERP reality, it is necessary to have a basic understanding of the changes that are taking place, the new interface, and risks or losses involved in the process. You may arrange for a brief knowledge transfer session for all employees or anybody who would be part of the new system, before the actual change takes place. Not an elaborate training program followed by a test, but a simple 45-minute session by the knowledgeable resources, for all to attend. Training videos of the same may also be circulated.

Inefficient Project Management

Larry Ellison, the founder of Oracle Corporation once said that taking care of one’s customers is important, but taking care of one’s employees is more important. This implies that you should have the right resources in your team for customer success. You need to understand their worth and utilize their full knowledge and potential for an efficient project management. Trust them, mentor them, train them and let them come up with a killer project management plan that will not only ensure a successful ERP implementation but a better future for your business. Only with a meticulous project management, you can achieve that, no amount of cost-cutting or package deals help.

Customization

ERP is often misunderstood as a wholesale package solution for a company. But unfortunately, it is not. ERP applications are actually a framework with which a customized solution is built. This means, your requirements have to be defined well in advance and accordingly a customized ERP solution will be created. For that, you need to define the workflows and do a capability analysis, beforehand. You might have to make a few minor adjustments in the application solution to meet all your enterprise needs. These adjustments or modifications differ from suite to suite and might be required at the beginning or sometime in the middle of implementation. If you are prepared for a capacity planning, delays in implementation and time loss because of system outage may be kept at bay. 

Rising Operational Expenses

Overhead cost is one of the biggest challenges of ERP implementation. The initial cost of implementation is high, but the customization and maintenance costs are even higher. The more customization needs are, the higher are operation costs. Maintenance costs are of course, a necessary evil, which cannot be brushed aside. However, with an efficient requirement analysis and resource planning, much of this cost may be brought under control. Sit with the best brains in the organization to find out what you really for enhancing business value. Ask for only what you actually need. Do not go by the attractive fringe benefits or “added features” which the application promises. You might not need them at all. Ask for features that will add value to your product or service, attract more business, and position you better as an entrepreneur. That way, you will get the true value for your made-to-order features, without costing a bomb.

Now that you are aware of the technological challenges, your organization is well-equipped for integration. With a smart planning, you can get your best consultants onboard to address the potential issues, discuss organization-specific needs, and perform a due diligence for a hassle-free ERP implantation. With their business insight, you can plan for implementation monitoring and low-maintenance solution. Embrace ERP implementation with an open mind and ready infrastructure.

Log on to Expand ERP for more insight on industry best practices and changing technology trends.

How Top Erp Software Companies In India Can Help Fill The Information Gap

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This article was published on: 18/08/16 8:10 AM

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Business firms are under consistent pressure from clients, shareholders, and suppliers to constantly enhance, to improve items speedier – and all the more effectively. Some major top ERP software companies in India have executed ERP applications; either created in-house or off the rack items, to end up more receptive to the client needs and improve their organizations. They, as a result, need to change over their industrial facilities into responsive, request driven, benefit making undertakings by advancing assembling operations. Their upper hand and extreme survival relies on upon the utilization of data frameworks and innovation.

ERP (Enterprise Resource Planning) frameworks have gotten to be synonymous with upper hand, particularly all through the 1990s. ERP frameworks supplant disconnected data with a solitary, bundled programming arrangement that coordinates all customary undertaking administration capacities like financials, HR, and assembling and logistics. 
Begun with an IT application to handle the stock issues of big business in the 1960s, the ERP frameworks brought a typical data database which helped business elements of the association to move their reasoning to a venture level from a departmental level.
Programming sellers need to investigate answers for grasp the idea of interest driven supply system (DDSN) and empower the undertakings to end up more request driven. Experts demonstrate that half of the considerable number of organizations doesn’t have an unmistakable perceivability over their supply system, in spite of having IT frameworks, as these frameworks are not legitimately coordinated.
The significant test to the ERP sellers is henceforth to give consistent mixes between all their amplified ERP applications, which can help ventures, turn into an interest driven association. The up and coming era of big business applications should grasp better building capacities to make the incorporations more fitting and play, as opposed to being tight indicate point combinations.
Administration Oriented Architecture: One of the key business sector patterns is the innovation change to an administration-arranged engineering (SOA), which will have the biggest impact on rethinking the ERP market.
As showed by examiners, administration arranged engineering would change programming from being an inhibitor to an empowering influence of business change, by 2015.
SOA will move income from bundled programming to membership administrations and from solid suites to composite applications.
SOA is a way to deal with planning, actualizing, and sending data frameworks such that the framework is made from segments executing discrete business capacities. These parts called “administrations” can be appropriated crosswise over geology, crosswise over big business, and can be reconfigured into new business process as required.
The administrations are “approximately coupled” taking into consideration a great deal more adaptability than more seasoned advances as for re-utilizing and re-consolidating the administrations to make new business capacities both inside and crosswise over association.
The future objective of a large portion of the ERP merchants is to give an upgraded estimation of the introduced frameworks, by acquiring the services of top ERP software companies in India and by improving the item with extra components, both utilitarian, specialized and ones that are usable.