Expand ERP Software – the best fit ERP Company in India recommends best practices for your Finance Team

the best fit ERP company in India
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This article was published on: 29/06/20 2:28 PM

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Expand ERP Software – the best fit ERP Company in India recommends best practices for your Finance Team

We believe as Warren Buffet has rightly said; “ It takes 20 years to build a reputation and 5 minutes to ruin it. If you think about that you’ll do things differently.” It has taken us over 15 years of market experience to build the trust of our several patrons. It is our mission to keep up to our promises and strive endlessly to satisfy our customers. Therefore, even at the most trying times Expand ERP – the best fit ERP company in India has successfully delivered satisfied services to customers.

We at Expand ERP realise that our customers and patrons depend on us and the services we provide now at these unprecedented times more than ever. We are committed to continuing to support their core Finance, HR, and People systems under any circumstances. The crisis will pass, and when it does, we want to ensure that our customers come out stronger and more resilient to counter all challenges that may crop up as obstacles in their business.

In order to continue to provide practical support and guidance, we have curated this document as a manual with guidelines to follow for remote Accounts and finance teams using Expand ERP cloud software– the best fit ERP software provider.

Administrative practices:

  • Enable email notifications – email notifications in the system are required to pertain actions of the user’s role at the company. (i.e.For any approval in any module should not be delayed and ensured via email notifications.)
  • Define hierarchy within the organization – communicate within all departments and leaders should be clear and accurate to avoid disruption. Knowing who your Admin is will avoid password reset delays and ensure necessary approvals are ready to go.
  • Set delegates for purchase approvals – This way, when a user who is vital to the approval process is out of the office, they can go to their Preferences, turn on their delegation, and their approvals will then route to the configured delegate approver.  
  • IP settings done right – If using IP filtering, you should ensure the IP addresses or IP range for each user is set within the company’s security settings. This will prevent log-in errors relating to IP mismatch. 
  • Keep the company message board updated  – An Admin can update any news internally via posts in the software which can be accessed by all users.

General suggestions:-

  • Cross-train users and ensure a back-up –  In Case of absence of someone  for an extended period of time, within an organization, we will see a sudden influx of cases because a user who performs a crucial task is out unexpectedly.This can be avoided with a backup.
  • In addition to cross-training, documentation of all processes and actions of each user performance should be maintained for future reference for emergency needs. This often results in contacting support with a multitude of training related inquiries, and the ERP support team will recommend training.

Product Managers advise –

  • Consider adding an AP -automation partner to the equation so you can electronically inbound invoices. The integrations to receive payment may be handy to get more payments electronically .Integrated banks and payment gateways with your ERP software allows easy money transactions inbound as well as outbound.
  • Expand ERP Systems Integration has the AR Accelerator add-in for customers that have a lockbox at their bank already. This is an excellent time to consider setting one up, if you don’t have one. A lockbox service can eliminate having to collect receipts at a central location, as well as eliminate the need to handle mail for internal staff.
  • Bank feeds provide an electronic option or to import a clearing file.
  • Spend Management can be an option if you haven’t implemented electronic approvals in spending processes (AP, PO, EE) or general ledger. This would be an excellent time to implement  spend management.
  • The concept of a ‘Resources’ dashboard may be helpful – examples to include: urls for different types of documents around processes, or forms, or other types of information to help staff members locate resources.
  • How are you sharing information internally from your finance to other departments in your business? This is an optimal time to use dashboards and the report scheduler for paperless data delivery. The report scheduler supports delivery via PDF or Excel.
  • Encouraging going paperless is even more important with this pandemic. Research the tools that will help your team go paperless. It will reduce the amount of production/interaction with contaminated tangible items.Expand ERP cloud software provides the facility to store all data on cloud platforms resulting in zero hard copy.

Virtual (work from home ) tips:

 

  • Keep your cameras on during your virtual team meetings.
  • Talking and interacting with your coworkers helps you feel engaged and included. 
  • Talking with turning on the cameras will bring new perspectives and spark new ideas.
  • Use an instant messaging platform to keep your status updated, allowing you to maintain visibility when you are available.
  • Arrange a monthly Townhall for all team member’s mandatory participation for mutual sharing of appraisals, grievances and news updates of the organisation.
  • Maintain a Gantt Chart for all team members to feed in their pending work and work in progress and work done shared with all.

Expand is India’s best-fit ERP software on cloud for the Retailers & Exporters in midsized manufacturing business

It drives business efficiency with ease by perfectly fitting into the existing business process and effectively automating most complex processes. With Expand ERP one can manage his entire business completely online.

Further, to deliver the maximum benefit of our solution, we do Direct Implementation. With our completely in-house Anytime Support & Remote Assist, our experts will make the digital transformation of your organization hassle free.

We hope you find this guide helpful! We recognize that the present times are a bit uncertain but our Team Expanders are  here to support you in any way we can. If you have additional questions or comments, please reach out to us at:

How important is an ERP System for a Petrochemical Oil and Gas Industry?

How important is an ERP System for a Petrochemical - Oil and Gas Industry?
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This article was published on: 26/06/20 3:02 PM

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How important is an ERP System for a Petrochemical – Oil and Gas Industry?

“Continuous improvement is better than delayed perfection..”

-Mark Twain

The oil and gas industry started in India in 1889 when the first oil deposits were found near the town of Digboi in Assam. The natural gas industry in India began in 1889 when the gas fields of Assam and Gujarat were discovered. The oil industry is also known as the petrochemical industry or the oil patch. It includes the global processes of exploration, extraction, refining, transporting, and selling of petroleum products. The largest products of this industry are fuel oil and gasoline. Petroleum is also the raw material for many products, such as pharmaceuticals, fertilizers, pesticides, and plastics. The expensiveness of oil and its products has led to it being known as black gold. Oil is a part of a large percentage of the world’s energy consumption. It ranges from a low of 32 percent in Europe and Asia, to a high of 53 percent in the Middle East. It is considered to be the biggest sector in the world in terms of dollar value.

The Industry leaders are always on their toes to meet the ever-increasing demand of the commodity as well as managing between the fluctuating regulations and resources. The implementation of a best fit ERP software solution can simplify the entire process with its agility and flexibility to get apt with the user’s needs. Moreover, oil and gas are in need of careful handling, for which an ERP software can provide a cautious warehouse and supply chain management application to automate the process with ease.

The oil and gas industry is divided into three areas: Upstream, Midstream and Downstream.

 

They can be defined as follows :

  • Upstream – It involves the search for underwater and underground natural gas fields or crude oil fields and the drilling of exploration wells and drilling into established wells to recover oil and gas.
  • Midstream – It involves the transportation, storage and processing of oil and gas. Once resources are recovered, it has to be transported to a refinery, which is often in a completely different geographic region compared to the oil and gas reserves. Transportation can include anything from tanker ships to pipelines and trucking fleets.
  • Downstream– It refers to the filtering of the raw materials obtained during the upstream phase. This means refining crude oil and purifying natural gas. It also involves the marketing and commercial distribution of these products to consumers in a number of forms like natural gas, diesel oil, petrol, as well as a number of other types of petrochemicals.

ERP or Enterprise Resource Planning is a must-have wizard tool for the oil and gas industry. This industry is among one of the early adopters of an ERP system. This is because a major section of the industry is dependent upon the precise workflow management and market analysis. An ERP system can increase the efficiency of the industry, while it also helps you to manage and balance multiple projects and operations effectively. Moreover, ERP systems for oil and gas industry provides us with easy to use modules such as sales and purchase.This can enhance and streamline our business.

How an ERP system help the petrochemical industry grow :

  • It is flexible in terms of user interface. This ensures better support throughout industrial operations.
  • It  can easily integrate with all  applications and business management tools. This provides a single platform for all operations.
  • It effectively manages project planning, scheduling, inter department communication, etc. This optimizes all industrial processes.
  • It provides detailed project and market analytics for better sales performances.
  • It manages various currencies, foreign policies and compliance and finances with ease.

 

The world uses nearly 36 billion barrels of oil every year. The USA is the leading oil producer in the world, followed by Russia and Saudi Arabia.

With a best fit cloud ERP software in a petrochemical industry one can easily improve and become a top industrialist and can achieve great heights. You can manage multiple orders at the same time just under one single systematic software.

Expand is India’s best-fit ERP on cloud for the Retailers & Exporters in midsized manufacturing business.

It drives business efficiency with ease by perfectly fitting into the existing business process and effectively automating most complex processes, unlike many such ‘one size fits all ERPs’ which doesn’t give desired results to specific businesses. With Expand ERP one can manage his entire business completely online. With over 15 years of extensive R&D and market testing, it is a unique software which is curated to fit best into your business needs.This ‘made in India’ software seamlessly fits into Indian Business. Further, to fit best to the business, we focus on export and retail domains only.

 

To know more about Expand ERP and how it will transform your business operations please allow us to arrange a demo by our BizTech Expert. Call 09007026542 or leave a message below and we will get back to you shortly.

Textile ERP Solution Provider in India

Textile ERP Software
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This article was published on: 6/03/20 9:55 AM

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ERP for Textile Industry

ERP – A necessity for the Apparel Industry!

“A leader is one who knows the way, goes the way and shows the way!”

John C. Maxwell

Are you the kind of entrepreneur who aims high and set standards for a generation? Are you unafraid of adopting the nuances of technology to enhance and improvise workflow in your organization?

 

Like any other industry, textile is also a manufacturing unit which cannot operate efficiently without ERP Software Solutions in today’s competitive market scenario.

Textiles

One of our patrons,

Mr. Lakshman Joukani,

Director, Bellamoosh is a live example who has achieved great benefits from implementing Expand ERP in his organization. Since then he has been experiencing seamless work flow in his textile manufacturing and retail business.

Challenges that were faced by Mr. Joukani and solved by Team Expand:

 

  • Orders and packing instructions were allotted in different units of measurement like dozens, sets, packets, bundles etc for various buyers of the same product.
  • Order and production planning based on production ratio of size, color, design, styles etc was initiated.
  • Automated bill of material for repeat orders now can be generated.
  • Tracking issue, consumption and receipt, wastage, scrap and Quality check for each stage of production for both in house and outsourced jobbers can be issued easily.
  • In built workflow for repeat works against each stage of production along with cost can be tracked
  • Inventory and job pending tracking of each jobber at every production stage was activated.
  • Calculation of actual cost of production, factoring material consumption, reworks and contractor’s bills comparison with estimated plan was executed.
  • Various MIS reports on inventory tracking based on size color, lot no, design and other attributes were prepared.

Mr. Joukani is our happy and satisfied client. He can now focus on other broader goals and achieve his mission faster.

Indian Textile Industry is one of the largest industries in India. It is the second largest in terms of providing employment opportunities to more than 35 million people in the country. It contributes to 7% of industrial output in terms of value, 2% of India’s GDP and to 15% of country’s export earnings. 

It is quite overwhelming to realize that your textile company contributes to this statistics, knowing how arduous it is to manage a large manufacturing company. To make your business processing simpler adopt our cutting edge ERP Solution on cloud and let the software manage your business processings.

ERP for Textile and Apparel industry:

The use of technology is a necessity in today’s business and the apparel industry with specific capabilities for design, production and supply chain management. ERP Solution are largely used for effective monitoring and control accurate planning and scheduling of orders, better data predictions quick response to query and online detailed information of orders.

Basic structure of ERP Solution:

  1. Manufacturing process
    • Fibre module
    • Fabric module
    • Yam module
  2. Extension process
    • Marketing wing
    • Production wing
    • Finance wing
Advantages of ERP in Apparel Industry:

Supplier benefits – real time information about materials is available

Management benefit – cost savings, improvement in saving and pleasant customer relationships.

Employee Benefit – work satisfaction and achieving goals on time with great team work.

Customer benefit – good services and quality product at cheaper price.

Other benefits include:-

  1. Reduction in cycle time 
  2. Cost savings – (implementing quality management system with ERP can help to bring down excess production)
  3. Reduction in machinery downtime

Our success story:

Expand ERP – India’s best fit ERP on cloud for the Export and Retail Industry.

 Manage the daily processing of your textile business with cutting edge ERP solutions and gain leadership in your industry.

Why US?

 

Made in India –For India With over 15 years of extensive R&D and experience in the Indian market, we understand the challenges faced in your business better.

 

Ease of Biz – Quick implementation is possible as we don’t alter your business processes, there is minimum need of customization , no Capex,and less training time required as it has a user friendly interface.

 

Compatibility Quotient – we provide perfect customisations to adapt to specific needs of the business. Furthermore we have integrated several features like Whatsapp, Paytm, Flipkart, Amazon, Shopify etc to make business even simpler. 

 

Expand ERP cloud software improvises your business processing seamlessly and integrates your daily business activities which saves time and money. Our experience in this industry marks assurity of our constant support to our patrons. For any further queries please leave a comment below. Did this blog bring any value to you? Your feedback is important for us.

To know more call..  +91 9007026542

The Future of Retail business is on the internet!

ERP for Retail Business
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This article was published on: 28/02/20 9:26 AM

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The Future of Retail business is on the internet!

The next generation workforce or the ‘millennials’ are completely dependent on technology and devices. In order to be future ready Expand ERP is all set to take you through the newest trends in business automation softwares exclusively developed for the retail industry.

One of our patrons, Mr. Ayush Baid, Founder, Ellementry, a retail lifestyle store in New Delhi, GK I, is a young entrepreneur who wanted to expand his business to 18 stores across the country. He was perplexed as to how he could streamline his POS, Inventory, Warehouse, Omni Channel Functionalities etc. so that he could focus more on his goals than the daily. Team Expand was successful to help him counter his challenges from day one and implemented ERP for a hassle free integration of business operational challenges. Now he can analyse his business with a unified view and take instant decisions and save time and money. Mr. Ayush is our happy client and we share a one on one relation with his organisation.

Retail ERP – A must have in today’s fast-moving eCommerce marketplace.

A retail ERP is a typical ERP system that is uniquely designed and developed for retailers. It has specific in-built features like Point of Sale system that is only required in a retail business. A traditional ERP will need to connect to a third party POS system in order to achieve this desired functionality. Whereas, with a Retail ERP, a POS module is usually included as standard negating the risk of siloed systems or even worse siloed data.

Top 10 essential Retail ERP features:

  1. Retail workflow automation 
  2. Multi-location and real-time Inventory Management
    • Free stock position at various locations
    • Auto take schemes or offers on products
    • Marketplace wise Inventory position
    • Inventory ageing with value 
    • Barcoding
  3. Warehouse Management 
    • Smart billing logic
    • Smart picking automation
    • Minimising inventory losses like theft
    • Controlling stock position 
  4. Omni – Channel Functionalities
    • Order fulfillment from multiple locations
    • Managing returns with credit notes
    • Online/Offline Hybrid POS
  5. Flexible Order fulfillment
  6. Integrated Accounting
  7. Demand Planning and Inventory Forecasting
  8. Integrated Retail CRM 
  9. Hybrid Retail and Wholesale Functionality
    • Channel wise sales
    • Performance of products
  10. Returns Management

“Whatever you’re thinking, think bigger.”

Tony Hsieh, CEO of Zappos

 

On defying the status quo, one should not be afraid to be disruptive and shake up the industry. Every idea or concept already exists, it is about how to create a differentiator and attract customers by finding your niche. All you need to do is think bigger. As CEO of Zappos, the footwear and clothing e-tailer that was launched in 1999, Hseih is a leading name in the retail and e-commerce industry in the US. Zappos is considered an e-commerce giant and a beacon of customer service.

Counter challenges of your retail business:

Retail owners face a lot of challenges on a daily basis, like overstock or out of stock situations, schemes and offers execution, stock clearance and to figure out nonmoving items to name a few.

Your ERP gives you ready real-time data for any time anywhere analysis and decision making scenario.

The complexities of the various taxation formalities can also be managed with ease with your ERP.

Moving with times – Crux of our mission

Expand ERP is continuously growing along with the changing time.

Our newest addition includes marketplace feature integrations. We have partnered with applications like Amazon, Shopify, Blue Dart, Flipkart and Magento to ease out your retail experience furthermore.

 

The benefits of such integrations includes:-

 

  • Pulling orders directly from marketplaces and fulfill from ERP.
  • Priority fulfillment for online orders
  • Auto update of inventory from ERP to marketplaces based on smart allocation logic.
  • Can check inventory position on all marketplaces from a single point in ERP.
  • Ready integration with shipping partners like Blue Dart for auto pick up request and live shipment tracking.
  • Auto update packing lists for online orders based on product dimensions and CBM computations.

Why Choose Expand ERP?

Expand ERP is a robust cloud based business process automation software specially designed for the mid-size manufacturers in Retail business. The unique feature is that is it completely customisable to match the specific needs of your business.

We believe;

“If it doesn’t fit,

Don’t force it.”

Similar to our daily lives, this bears truth for business automation software also. ERP can be successfully implemented only if it matches the unique requirement of your business. What matters is what fits your business and not how great the ERP is. It is sure to fail if it doesn’t fit your needs.

With over 15 years of extensive R&D and market survey we have developed an ERP that is the perfect fit for your business. We only cater to the fast growing mid-sized retailers and exporters. It is a comprehensible, customisable and scalable business automation software which ensures 100 % security of data. So you will never face a situation where your business will outgrow the software, our software grows along with your business.

 

For a seamless integration of ERP software with your retail business, trust Expand ERP completely.

Expand Cloud ERP for retail – best fit ERP for retail!

To know more call..  +91 9007026542

How To Prepare a Budget Before Investing in ERP For Your Business?

How to prepare a budget before investing in ERP for business
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This article was published on: 21/02/20 11:20 AM

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How To Prepare a Budget Before Investing in ERP For Your Business?

ERP- The inevitable need of the hour!

 

It is 2020 the onset of a new decade. With the emerging digital era all business organisations are compelled to adapt to new technological nuances. Like many other fields, the global business processing is going through a renaissance where everyone speaks of automation and digitisation.

 

An ERP streamlines daily business processing such as accounting, procurement, project management, risk management and compliance and supply chain operations. This system ties together a multitude of business activities and enables the flow of data between them.

We all know “Rome was not built in a day” and so can’t be for your business process digitisation. It involves a lot of research and strategies to make a major decision such as to choose your Enterprise Resource Planning solution provider. The most common factor that arises in our mind is the cost.

How much does it cost to implement ERP in India? 

 

For any business, budget and cost-effectiveness is the key to growth and success. Choosing a suitable ERP provider could make or break your organisation. The objective of this post is to guide you how to choose an ERP software that’s best fit for your budget and business type. Adopting an ERP solution is not an expense but a long time investment for your business. Investing in an ERP System is in most cases a one time decision and hence a little time spent in reviewing multiple software before making a choice is advisable.

ERP can only work if it matches the unique requirement of your business.It is not about how efficient an ERP is . It is essentially how the ERP suits your business. If it doesn’t fit,it is sure to fail.

Implementing ERP- an investment for your dream

When implementing ERP solutions to expedite business transformation, the owner or the decision maker should have a clear insight of the needs of its business. If you are one of the entrepreneurs who have not yet created a checklist, it’s time you unwrap the implementation challenges that are unique to your business goals.

ERP solution providers like Expand ERP provide one to one consultation with customers who require in-depth knowledge regarding the software. We help businesses to understand the needs and customise the software completely according to the requirements. The authoritative members, project team members and stakeholders should be aware about the critical elements affecting an ERP implementation cost.

There are various elements that are to be considered for ERP implementation:

 

  1. Scalability: The cost of ERP increases with the number of users who will be using it in the company. Training costs of the users is also depending on the numbers.
  2. Licensing: Here, the choice is totally yours. It is not compulsory to invest in a software license outright.The ERP license can be paid by monthly subscription based model also.Depending on the budget and requirements,the ERP license may be temporary or perpetual. The maintenance agreement is charged as a percentage of the license.
  3. Totally customised: Every organisation is unique and ERP implementation requires a lot of alterations and transformations which should fit into the business structure. It is best to implement a totally customised software which caters to all your organization’s unique needs.
  4. Nature of Business: Depending on the type of business -small, mid-sized or large the ERP cost is determined. For micro/ small organisations the annual cost of ERP could be anything between 6000-10,000 INR, as it is mostly online and there is no investment cost involved. For mid-sized businesses (manufacturers and wholesalers), ERP implementation starts from Rs 1,20,000 a year. The large segment businesses need to consider a budget from Rs 5,00,000 onwards annually.
    According to a report,only 23% of the companies implement vanilla ERP with zero customisations done.
  5. Cost of Infrastructure: According to the deployment option-(on-premise or on-cloud option) the cost of infrastructure is based. For the cloud-based option cost will be low as all data will be stored on cloud and no hardware needs to be purchased. Further, the cost will be lower as less IT technicians will be employed .
  6. Recurrent Cost: This varies from vendor to vendor as some solution providers charge less initially but increases the cost at renewal. On average the renewal cost of ERP is 10%-15% of the total software cost.There are always chances of upgradation  charges which can vary from time to time.

The cost of ERP will include most of these elements(according to your needs)

  • License fees
  • User numbers
  • Training
  • Features and modules
  • Customization
  • App integrations
  • Data migrations
  • Training
  • Testing
  • Maintenance plans
  • Upgrades

SUPPORT IS THE KEY TO SUCCESS

Choosing the right ERP System for a business is not only a pricing decision. It is 80% about considering the after sales support and training abilities. Your vendor should provide training to new employees and also upgrade old ones. If you are a manufacturing business in India, Expand ERP has the advantage of Low pricing and Local support on Installation and training.Further,the software is intuitive and highly user-friendly and makes understanding easy for all.

TIME IS MONEY!

MONEY SAVED IS MONEY EARNED

Investing in an ERP for your export and retail business can increase production efficiencies, reduces the time taken by the customers to pay, avoids pilferage of Inventory and helps you get the necessary data to make decisions quickly. Investing in the right software will increase your profitability and your ability to increase your production capacity phenomenally. With Expand ERP you can take your organisation to the next level even sooner than you imagine. If you want an accurate estimate for your project, be sure to accurately scope your project and account for some of the most overlooked costs. Our team members in Expand  can help you set realistic expectations that won’t scare executives nor get you fired for causing budget overruns.

What to keep in mind while scoping your business before ERP implementation?

  • First elect a team leader and build a team with decision taking authority and software solution (human resource,supply-chain,inventory etc). Companies which have lesser complexities may require only point solutions such as CRM or Finance and Accounting.
  • Change managing activities: The focus should not remain in one direction but also on business process reengineering. Any change in your business process will add to your  knowledge.
  • A requirement list that includes features, integrations,users ,cloud or on premise , needs to be created.
  • Complications of your business: It is advisable to keep an unbiased analysis of how complex your business requirements are. Many businesses need an entire ERP cost on ERP at a later stage.
  • Similar business overview: We recommend comparing and considering similar organisations ERP vendors and expenses and not set a benchmark to what a particular solution provider may have set for you.request for case studies for better analysis.

 

The license fee and technician costs is just one side of the coin to view before implementation of ERP. You need to consider the broader aspects to ensure your software investment delivers value.

Some tips to control costs:

 

  1. Clear view and analysis of cost from vendor(ensure no hidden costs)
  2. Develop a project plan with detailed estimates
  3. Include change or unexpected costs
  4. Carefully strategise and wisely judge your vendor
  5. Prices can be negotiated

YOUR FRIEND IN NEED!

LIVE LIFE STRESS FREE!

 

Empower your organisation with Expand ERP and enjoy real-time visibility and complete control of your business.Grow your business to the next level with ease as our software does the hard work.With Expand ERP we guarantee you a complete stress free life. 

Please leave a comment below for any further enquiries or if this article has been of any value to you. To book a demo call… +919007026542