How to make the most of your ERP integration and derive optimum ROI

How to make the most of your ERP integration and derive optimum ROI
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This article was published on: 15/06/20 1:56 PM

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How to make the most of your ERP integration and derive optimum ROI

“Technology plays a vital role in modern society. Everyone is touched by the power of technology in some way large or small,good or bad, everyday. “

-Mackenzie

The decision of investing in which technology for your company is yours. It is a difficult decision to make having the insecurities of failure in my mind.On the one hand, you want to be the one responsible for innovation and growth within your company. On the other, you also don’t want to be the one to pull the trigger on a failed project. So, investing in a best fit ERP software is a risk worth taking. To find out, you need to weigh the benefits of ERP, specifically how ERP system advantages and disadvantages breakdown when compared against each other. Whether your business is large or mid sized or small,or any industry there are several benefits of ERP software your company could gain. Enterprise resource planning software (ERP) is a suite of customizable applications that allow businesses to integrate and manage their most important processes. After implementing an ERP system in your company, it may start with a sales order that would need to be processed. The system will mention the elements that have to be in place and the modules that have to be executed for the desired end result.

To get the most out of your ERP integration we are enlisting a few tips that will aid you through your ERP experience.

 

  1. Select the best fit ERP for your business – Choosing the best fit ERP software according to your unique needs is the most essential for success in ERP implementation. What does not fit, will not excel. It is sure to fail. It is best to analyse the needs of your business and choose a software that serves the best possible solutions. Take the Expand ERP fitment test to find out whether your business fits into our erp or not. 
  2. Know the Total cost of ownership – If you are working on a budget which everyone should, always look at the total cost of ownership rather than the price of the software. If you take just the price of the software into consideration then you will end up excluding the cost of hardware, consulting money to implement, internal resources to maintain the software and future upgrade costs that come with it. However Expand ERP has no upfront costs involved. 
  3. Select the right vendors Being in a comfortable relation with your ERP vendor is utmost essential for a successful ERP implementation journey. Having full trust on your solution provider makes half your battle won.The vendors you choose should be able to give you specific estimates regarding TCO and the ROI you can expect for your business and in what period of time. You should have detailed discussions with them about the budget, project completion time. Also, always ask for references from other organisations that have hired them. Team Expand facilitates 24 x 7 support post implementation and training within 50 hours after integration. With over 15 years of market experience Expand ERP has built trust in several companies. 
  4. Keeping all team managers in the loop – Proper coordination and communication is essential between all team managers and cross team functioning for a seamless erp implementation. Miscommunication can lead to malfunctioning of the system and the desired results will not be availed. The management level should be well informed at every step. 
  5. Develop a roadmap – A roadmap is also very important as it will ensure that a step-by-step process is followed and will also give clarity to the financial stakeholders. Through a well-developed planned strategy, you can turn a complex and large technology into phased operations. Roadmaps also help in identifying possible hurdles and removing them before they hinder the implementation. With proper strategies and planning your company will achieve desired results from the ERP software. 
  6. Deploy one module at one time – When the implementation is complete, never deploy all modules at once as it may result in chaos. Instead, deploy one module at a time and carefully monitor its workings. You can deploy more modules once every module fits snugly within the workflow of the organisation. 
  7. Delegate implementation oversight to a cross-functional team- Across-functional team needs to be given the duty to oversee the implementation procedure.The team –made up of individuals from different departments such as operations, human resources, IT, accounting etc. will ensure that all areas of the business are correctly addressed. This will also generate excitement in all departments and the chances of the workforce adapting to the ERP with ease will be enhanced.

A robust ERP software system offers a foundation for the growth of your business. It streamlines all your routine and complex-to-handle business operations making data management extremely simple and hassle-free. Most importantly, it helps you make wise and prompt business decisions. Thus, it is imperative to ensure that your ERP solution functions in line with your business goals and strategies.

Expand is India’s best-fit ERP on cloud for the Retailers & Exporters in midsized manufacturing business. It drives business efficiency with ease by perfectly fitting into the existing business process and effectively automating most complex processes, unlike many such ‘one size fits all ERPs’ which doesn’t give desired results to specific businesses. With Expand ERP one can manage his entire business completely online. 

For any assistance on selecting the right ERP for your business, email at .in or call. 09007026542 for a quick conversation. 

Top 6 Common ERP Mistakes and How to Avoid Making Them

Common ERP Mistakes
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This article was published on: 5/06/20 2:36 PM

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Top 6 Common ERP Mistakes and How to Avoid Making Them

“It’s fine to celebrate success but it is more important to heed the lessons of failure.”   

Bill Gates

While considering purchasing an Enterprise Resource Planning (ERP) system for your company, take the time to ensure you are selecting the best fit ERP software system to avoid any failures after implementation. Enterprise resource planning (ERP) systems can be huge investments of money, resources and time. And while a successful ERP implementation can help your organisation streamline workflow and cut costs, a poorly planned and implemented ERP can severely cost organizations, in terms of lost productivity and delay in completion of work.

To ensure your ERP implementation is a success, and to minimize potential problems we have come up with some common ERP mistakes and their solutions.

  1. Inadequate planning – Strategic planning is extremely necessary if you want your ERP project to succeed. Many organizations do not plan enough before they begin an ERP software evaluation which often leads to confusion because they might not fully understand their current processes and how to develop them to maximize business benefits and efficiencies. To solve this problem, organizations should conduct an internal assessment of all of their processes and policies before choosing an ERP system.
  2. Not understanding or using key features. Without knowing features, companies miss opportunities to automate business processes, complete functions faster, and meet business objectives. To solve this problem, it is advisable to create a list with all features, tracking usage, and occasionally reviewing the list to determine which features are being used and which are the most helpful. This knowledge catalogue can be used to train new employees, write test scripts, and help with review, compliance, and reporting requirements.
  3. Underestimating the time and resources required – All companies underestimate the time and resources required to implement a new ERP system. So how can you calculate the necessary time involved? The time involved can be estimated by dividing the cost of the software by 100. Double that number if you plan to self-implement with minimal professional assistance. It is important to assign a dedicated project manager.
  4. Not having the right people on the team – Sometimes, organizations do not bring the suitable team members together from the very start of an ERP implementation. ERP implementation is one of the biggest projects an organization can undertake, and consequently, mistakes can be made and plans might get out tracked if the right stakeholders are not involved in every part of the decision-making process. For example, many organizations focus on getting executive approval, instead of gathering key participants from across the organization, from finance, operations, manufacturing, purchasing, and the warehouse, in addition to IT. The employees who are actively engaged with the ERP implementation, who have an investment in getting it right from the start are benefitted.
  5. Choosing the wrong vendor –  Simply purchasing ERP from a big name vendor, or one that has worked for someone that you know who isn’t in the same business, can be a huge mistake in the implementation process. You need to find an ERP vendor that is knowledgeable in your industry and will understand the unique needs of your business. Also, since you will need to have a long-term relationship with your vendor, look for an ERP software provider that offers certified ongoing support, product releases, user forums, and other business tools as part of their service.
  6. Choosing the best fit ERP software – Finally the most essential mistake companies make is to install any ERP which belongs to the ‘one size fits all’ category. Your company is unique and so are its needs. Every organisation has specific problem areas and needs specific solutions for them. Therefore only the best fit ERP software system can bring the desired results of an ERP implementation.

Expand ERP is India’s best-fit cloud ERP system for fast growing businesses like yours. It empowers the mid sized manufacturers in the export and retail industry with real-time visibility and complete control over their business for faster expansion by simplifying complex business processes. 

With over 15 years of extensive R&D and market testing, we have developed a software that seamlessly fits into Indian Business. We are the OEM of this solution. Further, specific fitment through customization and integration are made for the company’s unique needs. All measures are taken to fit seamlessly into the existing business processes to deliver the maximum benefit of our solution.

Expand ERP cloud software drives maximum growth and ROI to your business.

At such an hour of national emergency, we are open for business and believe that with cutting edge technology even you can work remotely seamlessly with ease.To know more about Expand ERP and how it will transform your business operations please allow us to arrange for the best fitment test and product walkthrough by our BizTech Expert.

How business is performed with ease in a lockdown with a best fit ERP software

Benefits of implementing Expand ERP
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This article was published on: 1/05/20 11:35 AM

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How Business is Performed with Ease in a Lockdown with a Best fit ERP Software.

A business best ERP software can be an important saviour for your business in the post lockdown scenario. How our software solution supported our patrons to run their business with ease while remaining at home and maintaining social distancing.

“Don’t fear change. Embrace it!”

– Anthony Dangelo

It is easier said than done. We all wake up in the ‘new world created by the pandemic. Everything has changed its perspective overnight. The looming question in our mind is quite inevitably- ‘What will happen to my business?’ The global socio-economic crisis has changed the entire definition of industries, manufacturers and professionals world wide. Each one has and is going to suffer a crisis on its own level.  But, this is something which is not within our control. We can only control what is in our hands. For example, finding innovative and proactive measures to perform effectively with whatever resources we have and reach out to new methods of working.

Technology is the biggest respite. Schools and colleges have taken to online classes using apps like Zoom and educational apps like Extra Marks. Offices are establishing work from home policies and using video calls on Google hangout, Zoom, Duo etc for holding meetings and conferences. Webinars are being conducted by several professionals like talk shows and learning programmes. Cultural activities like dance and art are also being exchanged online. These are various new measures taken to continue the normalcy of life as the virus is here to stay unless and until a certified and proven vaccine is being innovated. And definitely that will take some time.

An ERP software on cloud is one of the greatest boons to organisations, large or MSMEs. Our patrons who have been using the system for a while have shared their first hand experiences with us, how the ERP software has supported them in business during the lockdown period.

“As of now we are using Expand ERP more for purchasing.

Even during this lock down our purchase people were able to contact the farmers with whom contracts were made.. as the contact nos. were available in the ERP and we are in the middle of the harvest season. Also I was able to raise new purchase orders. Also during this lock down it was a good opportunity to discuss customization and was able to navigate through the different modules to deeply study the possibilities.”

 

P.Kumar

Director, Pioneer Chicory

Entrepreneurs like Mr. Kumar are already at an edge compared to others who do not use ERP softwares in their organisation at such a crisis time and can plan ahead for the post COVID 19 period, with real time data and analysis of their business.

Here is a list of reasons how an ERP software helps you to work remotely.

  • Saves costs – As mistaken that an ERP implementation is a costly speculation, from a long term perspective it is arguably unreasonable.
  • Increased productivity – Working remotely with ERP software has proven to increase productivity as employees are dedicating more quality time to analyse and research in depth .
  • Enhanced Communication – ERP system that integrates well with a smartphone or tablet makes it easier for deskless workers to carry out their jobs. It enabled deskless workers to access various information they needed from a single portal. Better correspondence will make collaboration between divisions smoother.
  • Compliance with rules – The technology exists to make it easy for companies to adhere to various regulations set by the government.
  • Streamlined processes – Complexities in businesses can cause bottlenecks, loss of productivity and even delays in accurate information. ERP solutions aid to navigate complex processes, stopping any data re-entry that is occurring, and benefitting production departments, delivery departments and facilitating order completion.

 

An ERP software is intuitive with a finger-friendly interface. It is highly recommended by industry insiders to implement ERP on cloud to succeed in the future market scenario.

During this period of crisis my team has been working closely with our patrons to help them understand their ERP software better and gain more insight of their own business with the data stored in the ERP system.

Expand ERP is India’s best fit ERP software on cloud for midsize manufacturers in the Export and Retail industry. Our best in class software has supported several businesses during this lockdown period.

Benefits of implementing  Expand ERP:

 

  • Our customers have been able to do Financial Book closing, backlog update and a deep analysis of historical data. This will help them plan ahead and measure the pros and cons post lockdown. 
  • In the Agro Industry, products were able to manage procurement from farmers uninterrupted during lockdown.
  • All business organisations could enable work from home while maintaining social distancing due to the cloud platform which enables anytime anywhere facility. Their data could be accessed even during lockdown period through the software.
  • All reports and data related to inventory could be accessed resulting in real time stock count and updates. This helped the companies to know how much inventory they have in stock and what needs to be done ahead.
  • The accounts team could access outstandings and payables and accordingly send messages to clients for payments. An automatic email or SMS is sent by the ERP software as a reminder for payment. This reduced debtors and improved cash flow in the companies.
  • The Expand HR mobile app on Android enabled attendance of employees working remotely without the use of biometrics. An employee can feed in attendance and automatically the ERP fills in the time and location for HR purposes. 
  • The ERP also helps in staying connected with the team members with ease. The whatsapp integration facilitates easy messages exchange so that employees are well informed and included of what is happening in the organisation. This is very essential to keep the morale and spirits high of the team during crisis time. 
  • Online payments are made easier with integrations like Paytm, so no lockdown can stop any payments or financial transactions in the organisation.
  • With our Virtual Distribution Network integrated in the software, manufacturers can easily reach out to the end buyers through their personal marketplace, keeping the distributors in the loop. So distribution of products can be executed online maintaining social distancing.
  • Since all data and information is stored on the software which is on the internet there is very less use of stationery. This makes it environment friendly and reduces the use of paper. Post covid, our environment will need extra care to heal soon.
  • Shipping is made easy with Blue Dart integration. The products can be tracked and delivered to the customers by the shipping company without any hassles.
  • Businesses can revise credit limits centrally to control credit in the market soon after the lockdown reopens to stay relevant.
  • The ERP can immediately suggest alternate material for production based on history data on BOM.
  • The ERP can immediately highlight potential secondary suppliers from historic data if the primary supplier is affected due to supply disruption.

Your business is as unique as you are.

Give it a process automation software that is made to fit seamlessly into your business process.

  • Made in India for India -With over 15 years of extensive R&D and market testing, we have developed a software that seamlessly fits into Indian Business.
  • Ease of Biz -Quick implementation with no business process alteration, no Capex, low customization, less training time due to user-friendly interface.
  • Complete Compatibility – Complete customisation to adapt to the specific business & continuous integration (with Whatsapp, Paytm, Flipkart, Amazon, Shopify etc) with growing needs.  

These are only some of the innumerous ways that Expand ERP cloud software can help your business stay relevant and future-ready to battle this new structure of business. This is the right time to make an instant decision for protecting your dream company from drowning. My experience of over 15 years in this industry has shown a spark in this crisis time, all the more. I truly hope this article will bring value to you and your company. For any queries and feedback please leave a comment below. We will be happy to help you. Please take the business fitment test attached herewith to find your perfect ERP software partner.

Vineet Bansal

 

Vineet Bansal

CEO, Founder, Expand ERP

He has over 15 years of IT and management experience. He brings EXPAND ERP software for Exporters and Manufacturers to manage businesses more efficiently on Cloud.

ERP on Cloud

What is Cloud ERP Software ?
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This article was published on: 21/01/20 7:08 AM

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What is Cloud ERP Software ?

96% of Fortune 500 companies are using Cloud computing.

Cloud ERP is the new normal in 2020!

Cloud ERP is Software as a Service that allows users to access Enterprise Resource Planning (ERP) software over the Internet.

Expand ERP is a time-tested business automation software software solution for the fast-growing manufacturers and exporters. For the last 15 years there had been extensive R&D and market testing to make the solution robust and perfect for the manufacturers and exporters.

Expand ERP is a comprehensive scalable, customisable cloud ERP software for the fast growing businesses. It empowers the manufacturers with real-time visibility and complete control over their business for faster expansion.

Why are so many businesses moving to the cloud?

 

It is solely because cloud computing enhances efficiency, competency, speed and cost-effectiveness which results in the company’s growth. 96% of Fortune 500 companies have at least one cloud offering and a goal to deliver 80% of it’s workloads in the cloud in the near future. Businesses can harness the power of data to connect with each customer throughout the entire customer relationship period. Also finding the right software vendor is also essential for an impactful implementation of Cloud ERP. It’s just a matter of leveraging the right technology to help you get there.

 

“The hybrid cloud strategy has enabled an agile environment that helps us to respond to new demands and opportunities very quickly.’ – Alice Keung, Economical Insurance.

 

Hybrid cloud computing is a mixed link between on-premise infrastructure,private cloud user and public cloud user and a third party user by allowing data flow  between them.

The future of cloud is Hybrid

Advancements and progress in the cloud computing industry move at a pace that can hardly be predicted or kept at par with. Cloud infrastructure – public, hosted private and on-premises is increasingly less siloed, allowing workloads to be more portable and data streams more mobile.

2020 will be witnessing several dominating trends that will shape the future of hybrid cloud. Fast paced cloud industry are developing and will characterise the new trend market.

 

T.It has emerged as the preferred implementation model that will drive the progress of the cloud industry.

77% of enterprise global infrastructure decision makers that are planning, implementing or upgrading cloud technology say that they are in a hybrid cloud environment.

6  Indispensable Cloud Computing trends to watch in 2020!

  1. Seamless consistency in hybrid cloud – In the following year hybrid cloud space will be seen with new innovations. Organisations will be able to enjoy seamless and consistent hybrid experiences.
  2. Hybrid Multi Cloud in demand – Companies are taking advantage of the flexibility to move mission – critical business applications to the environment – public or private or on-premise. Hybrid multi cloud has an inevitable approximate 9000 Crore Rs. market opportunity and nearly 80% of IT decision makers see it in their future. 
  3. ‘Security” is the most crucial attribute – 60% of the IT decision makers mark security control as the most essential attribute of cloud computing. Tools will be created  that can uncover security insights and respond to incidents faster through dashboards that help centralize operations.
  4. Edge computing gains greater relevance- computations are performed as close as possible to the sources and sinks of data and content, Combination capabilities of hybrid cloud and edge computing brings a great value proposition for organizations, wherein hybrid cloud ecosystem can be used to aggregate most relevant data and back-end functions, while edge can support processing and real-time analytics.
  5. Containers will be the core of an effective  hybrid cloud – It provides consistency regardless a workload is deployed on – premise or on cloud.Containers help organisations to maximise business value by simplifying deployment and management processes.
  6. Kubernetes will become more consumable with proliferation of open tools – Till last year organisations turned to open source tools to modernise their infrastructure but in 2020, they will be adopting the hybrid multicloud.To stay at par with cut throat competition,companies will resort to tools that can rapidly deploy applications such as containers and Kubernetes.

The future trends play a pivotal role in today’s evolving market trends and requirements. ERP features for manufacturing SME’s must be able to connect devices, departments,  partners, suppliers and your loyal customers in one versatile database. AT powered ERP for transportation or other manufacturing industries will do a lot more than simply track every aspect of your business. It will take your business to the next level and actually provide recommendations for improving and optimising at every level, becoming the real brains behind the operation.

EXPAND ERP Cloud  based software is fully equipped for the digital new age.

We do it differently.

100% Cloud-Based ERP Solution

With automatic regular backups on Cloud and masking feature your data is secured with us for a lifetime.

Deep Understanding of your business

A ready to fit solution with deep industry knowledge which can be further customized as per your business needs.

Mobility

Warehousing, Sales force, HR, GPS tracking, we provide solutions for every possible process of your business. Expand ERP Mobile App enables you to now manage your entire business on the move.Mobile apps are undeniably the most quickest and efficient way to respond to real time changes in production. Having instant mobile access on the shop floor makes it possible for the users to deal with live problems instantly, reducing wasted resources and materials.Supervisors can also access product availability or change work data on the spot to eradicate a problem in its tracks. With Expand ERP mobile based app you can achieve all this in real time.

Personalise Consultation

Expand ERP is the preferred business automation solution provider for 15 years to various industries. We provide personalised attention and automation that is best fit for your business.

Expand ERP has completed 15 glorious years in building trust and faith of our patrons. We have successfully partnered with many businesses in Kolkata, Delhi, Bangalore, Jaipur and in other cities. With the advent of a new year we have new aspirations, new dreams and fresh focuses. We will maintain our goal to spread the latest trend in technology to as many organisations we can reach out to. Our team will focus relentlessly to spread awareness and touch the lives of business owners and help them reach their goals. If your goal as an entrepreneur is to achieve great  heights for your company, Expand ERP Cloud based software is your ultimate route to the peak. Please leave a comment below for more enquiries and information.
To book a demo call.. (+91) 9007026542

All you Need to know About e-Invoice in GST.

Gst invoice
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This article was published on: 3/01/20 10:12 AM

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ALL YOU NEED TO KNOW ABOUT E- INVOICE IN GST.

Stepping into the new decade with GST E-Invoice Generation System on Portal.

 

January 2020, embarks the implementation of electronic invoicing by the Indian taxation Council. The world is changing and so is the time and age to global digitalisation of business processes. This article aims to update you about the details of GST Governance and amendments in tax laws.

E-Invoice-What is it?

GST E- Invoice is the initiation of the digital bill for goods and services, generated at the Government GST portal. The concept of GST E-Invoice generation system has been taken into consideration for the reduction in GST evasion. All business (within the determined limit of turnover) will be provided with a system through which it will be mandatory for them to generate ‘e-Invoice’ for every sale on the Government GST portal. Every business that are applicable for such an invoice will be allotted a unique number whenever an e-invoice is generated. They can match the identification number with the invoices which are written in the sales return and paid taxes for verification. All relevant information will be transferred from this portal to the GST portal and E-Way bill portal in real-time. There will be no need  of manual data entry while filing ANX-1/GST returns as well as generation of part A of the E-Way bill, as the information is passed directly by the IRP to GST portal. In short, it is a digital bill generated using a standardised (recognised) format, where the electronic data can be shared with others.

FROM WHEN WILL E-INVOICE BE IMPLEMENTED?

The GST council chaired by Union FM Nirmala Sitharam approved the standard of E-invoice in its 37th meeting held on 20th September 2019. However no exact date of implementation has been provided yet. Electronic invoicing is proposed to be implemented from 1st January 2020 in a phased manner by GSTN. Similar to the new GST return filing system, the E-Invoicing system will first be available on a trial basis or voluntary compliance.

Team Expand is gearing up with the best in class ERP software to make your  business finances automated and simpler. Keeping up with the times makes you updated with the latest in technology

By you – For you…

BUSINESSES  AT AN ADVANTAGE:

Some crucial benefits of E-Invoice are enlisted below:

  1. E-Invoice determines to bridge a major gap in data reconciliation under GST to reduce mismatch and inaccuracy.
  2. Interoperability is made possible as invoices created by one software can be read by another. 
  3. E-Invoice enables real-time tracking of invoices prepared by the supplier along with the faster availability of input tax credit. It will also reduce input tax credit verification issues. 
  4. The relevant details of the invoices would be auto-populated in the various returns, specially for generating the part A of E-Way bills. 
  5. There will be minimal need of data reconciliations between the books and GST returns files. 
  6. The time-taking tedious tax filing process will become automated and availability of genuine input tax credit will be faster.
  7. The tax authorities will not be required for audits since the information they require is available at transaction level. 
  8. Decrease in the number of frauds as generating  fake GST invoices will become impossible.

Where are you placed?

APPLICABILITY OF E-INVOICE :

E-Invoicing under GST time period with business turnover conditions :

 

  1. Turnover 500 crore plus-voluntary and trial basis start from 1.1.2020.
  2. Turnover 100 crore plus-voluntary and trial basis start from 1.2.2020.

Note: GST E-invoicing is mandatory from 1st april 2020 for the above businesses. Those with below 100 crore turnover voluntary and trial basis start from 1.4.2020.

It will be mandatory for the businesses to generate the entire GST E-Invoice including all the value of sales. Expand ERP will be fully equipped with the software to make accounting and finances more methodical and organised for your business.

How to go about it?

THE PROCEDURE:

 

The process of generating the GST E-invoice will be similar as the E-Way bill which is generated on the www.ewaybill.nic.in or the GST payments are done on the GSTN portal. The generation of invoices will be done by a centralised Government quarter which will replace the E-Way bill that is being generated for the movements of goods. 

  1.  At first,businesses need to  generate an electronic invoice on every sale on their respective ERP’s. The standard invoice format if prefixed by authorities for every business so that proper details are extracted. 
  2. The E-Invoice  generated needs to be reported to the Invoice Registration portal (IRP) of GST. 
  3. On the portal, the invoice reference number (IRN) will be authenticated and the invoice will be signed digitally. 
  4. Then a QR code will be created. The code contains all the vital information related to the invoices which will be redirected to the taxpayer who filed the invoices.

The IRP will send a copy of the signed invoices to the provided email id of the recipient of supply who is involved in the whole process.

What do  you need?

Documents required to be provided by the taxpayer while reporting the E-Invoices to IRP:

  1. Supplier side invoices
  2. Suppliers credit notes
  3. Recipients debit notes
  4. Other documents (according to the business)

SALIENT FEATURES OF E-INVOICE IN GST SYSTEM:

  1. Every taxpayer will be allotted a unique IRN.The unique IRN will be based on the computation of hash of GSTIN of generator of document (invoice or credit note etc.) year and document number like invoice number. This hash will always be the same irrespective of the registrar who processes it. This hash will be the IRN.
  2. Once the invoice data is uploaded on the IRP which will also generate the hash in order to verify it and then it will be digitally signed  with the private key of the IRP. 
  3. IRP will also generate a QR code containing the unique IRN along with some important features of invoice and digital signature so that it can be verified on the central portal as well as by an offline app. This will be useful for tax officers checking the invoice on the go where the internet will not be available.  
  4. It will be easy for anyone to download the invoice from the offline app provided in the IRP and authenticate the QR code of the invoice offline and its basic details. However to see the whole invoice , one will have to connect to the portal and verify and see the details online. Only tax officers will be authorised to download the entire details of any invoice.

STANDARDISATION OF INVOICE:-

A technical group constituted by the GST council secretarial has drafted standards for E-Invoice after having industry consultation.  The E-Invoice schema and template, as approved by the GST council, are available at www.gstn.org/e-invoice.

Ways to adopt E-invoice:

DIFFERENT MODES OF COMMUNICATING:

There are multiple modes made available so that taxpayers can use at his or her convenience. For example

  1. Web based
  2. API based
  3. SMS based
  4. Mobile app based
  5. Offline tool based
  6. GSP based

How to use?

SOFTWARES TO BE USED:

The GSTN, in partnership with the ICAI (institute of chartered accountants of india), has drafted an E-Invoice standard. This refers to PEPPOL(Pan European Public Procurement Online), which is based on the UBL (universal business language) standard. Certain features which are made mandatory under the GST law have also been marked as mandatory fields in the invoice draft. 

 

Countries that are already using E-Invoice in GST are South Korea, Brazil, Chile, Mexico, Canada, Norway, Sweden, Turkey, Italy, Denmark, Peru etc.

Some Pointers to remember:

  1. The maximum number of line items allowed per e-invoice is 100.
  2. It is not mandatory for a supplier to sign the e-invoice again.The IRP will digitally sign after validation.
  3. On the IRP,the data will be available only for 24 hours .
  4. An e-invoice cannot be cancelled partially,it has to be cancelled fully.
  5. All amendments to an e-invoice can be made only on the GST Portal.

E-INVOICING In GST with EXPAND ERP:

 

Move with the times and adopt Expand ERP software to automate your business process and invoicing . We have ready to fit solutions with deep industry knowledge which can be further customized as per your business needs.

Expand ERP is the preferred business automation solution provider for 15 years to various industries. We provide personalised attention and automation that is best fit for your export and manufacturing business.

With the arrival of Cloud technology, ERP software is taken to the next level where business can be processed anytime from anywhere. Expand ERP is a pioneer in cloud-based Business Application on Microsoft Azure, designed and developed for fast growing businesses. Over the past 15 years, we have empowered many established businesses  with real-time visibility and complete control over their businesses. Expand is a comprehensible, scalable, customizable cloud ERP solution that supports your business all along as it grows.

Team Expand works relentlessly on innovations and believes in keeping your business at par with the latest in technology and business affairs. We will be pleased to partner with you at the very onset of E-Invoicing in GST system beginning from the next Financial Year. To know more call..

(+91) 9007026542