What is the importance of a best-fit ERP system in the business processes?

What is the importance of a best fit ERP system in the business processes
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This article was published on: 5/10/20 3:52 PM

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What is the importance of a best fit ERP system in the business processes?

“We are changing the world with technologies!” – Bill Gates

Enterprise Resource Planning (ERP) is quintessential for businesses operating in current times. Operating a business without a best fit ERP system is akin to attempting to complete a scavenger hunt without any clues at all.

 

While you may still be able to make gradual progress towards your goals for growth, you’ll only be acting mostly on clues and intuition with limited factual reports.

 

An ERP system creates order out of chaos, improving productivity, reducing costs, increasing efficiencies, and streamlining processes. Such achievements will help you to effectively manage your business objectives and the processes to lead towards those objectives.

 

Implementing an ERP system brings with it expectations of the system acting as a vehicle for integrating people, technologies, and processes across your business.

 

Despite the fact that modern businesses need ERP systems more than ever, it is found that only 40% of manufacturers across industries make use of an ERP system and there are many businesses that fail in their ERP software implementation projects.

 

The aim of this article is to highlight the main benefits of a successfully implemented ERP system and the qualitative advantages that such an initiative can bring to your business.

What is at the heart of an ERP system?

The absolute primary function of an ERP system is to organize all the data received by a business organization, including data involved in the day-to-day business activities of the organization such as accounting, procurement, and project management into one single unified system.

 

ERP systems are critical for managing thousands of businesses of all sizes in all industries. 

 

All the members of the business organization ranging from the CEO to the office clerks can create, store, and use data from the same source using common processes.

 

Such a centralized storage or data ensures that data can be drawn from it and referred to with confident accuracy and completion.

 

Data integrity checks are often an automatic feature of many ERP software suites for every type of task performed throughout the organization. 

 

In modern times with the prevalence of the Internet, ERP systems have been developed with cloud computing in the center.

 

Embedding ERP systems with the internet makes available new features and options for functionality while simultaneously offering affordability for smaller businesses, lowering operational expenses and capital expenses. Cloud ERP systems are hosted from an external source maintained by the ERP software suite developer.

 

This takes off the infrastructural load from the end user, enabling focus on more value-added tasks away from having to manage and maintain the infrastructure.

Business benefits of an ERP system

 

1. Streamlined technological costs: ERP systems are designed to unify all of a business’ IT costs and improve efficiency. Having a best fit ERP means that there will be one system being worked by the staff instead of multiple different systems with their different dedicated staff groups, infrastructure and equipment, support teams, and licenses. A single unifying system means that your employees will only have to learn one system, greatly reducing the resources required to train your employees and keeping them to maintain the system. Most ERP systems usually come with multiple functions and additions to the computerized business process such as customer resource/relationship management, manufacturing resource planning, HR management, finance, and supply chain management, being modular in design.

 

2. Reporting and planning with total visibility: Since the implementation of an ERP software suite across the departments of your organization introduces a single, unified reporting system for each and every process, the system can readily generate useful reports and analytics complete with valuable insights on your processes whenever you wish or whenever you schedule the system to do so. You can easily compare and analyze performances across departments without having to cross-reference multiple documents. Finance is often where ERP systems shine the best as reports such as income and cash flow are automated built-in processes allowing custom report generation very quickly.

An ERP system also allows complete access and view of every important process in your business by making all the data readily available to you and the management.

You can also track inter-departmental processes with maximum efficiency.As an entrepreneur, the most important thing is to be able to see the complete picture at any given moment and this what the visibility accorded by an ERP system gives you.

 

3. Improved efficiency: ERP systems reduce the time, effort, and resource expenditure from your workforce to carry out daily activities. A properly implemented ERP system greatly reduces and eliminates repetitive manual processes which leaves your employees free to focus on tasks that more directly affect the revenue.

 

4. Flexibility in customization: The modular design of most ERP systems is one of their biggest advantages. Most ERP vendors offer several different applications focusing on specific parts of the businesses process. Users can use these different applications at will depending on their requirements. Each application is designed to be used in conjunction with other applications and the system as a whole. The other aspect of customization in regards to ERP software suites is how the software itself is implemented. You can choose between on-premise and cloud-based systems with the former involving the installation of the software on all company computers and servers with the latter involving the software being hosted on servers maintained by the ERP provider.

 

5. Enhanced customer service: Your business is not the only entity benefiting from the benefits of the implementation of an ERP system, your clients do too. This is because ERP systems centralize and streamline all client information, allowing your sales team to focus on building and maintaining customer relationships, instead of maintaining spreadsheets.

 

6. Data security: The provision of a single input system allows ERPs to maintain a high level of data security. Merging information from multiple systems can often cause conflicts between sources while on the other hand, a single system feeding a singular repository of information greatly helps improve the accuracy, consistency, and security of your company’s data. An ERP system’s databases are also centrally backed up automatically to save your critical and sensitive data. Cloud-based systems enjoy an extra layer of security as your company’s data is managed through the cloud and security experts are employed by the ERP vendor to ensure protection.

 

7. Improved workflow: Any business thrives on collaboration and an ERP system makes this easy. The ERP platform streamlines the process of collaborating with others by providing employees with access to the data they need when it is needed. The close integration of the data systems allows for project updates to be presented and communicated clearly and quickly across the whole company. There is on-demand access granted to the entire company’s wealth of data.

 

8. Standardized business process: The consistent result delivery of the standardization of these processes allows you to continually improve how you operate your organization. The automation of these processes greatly reduces errors and costs, improving collaboration between departments overall.

9. Assistance in compliance with regulations: Meeting regulations while trying to be profitable can often become a hassle for a business. While you are legally required to maintain the best accuracy possible when it comes to your financial records, it is often easier said than done. ERP software suits aid in regulatory compliance through securing and ensuring the validation of data, combined with built-in reports. The reports may also be automated.

 

10. Scalability: As your business grows, the specific needs of your business will evolve too. ERP systems are designed to allow enough control to facilitate new priorities and new types of data input. Adding new functionality to an ERP platform to fit the growing needs of your business is easy with the right system.

 

11. Improved supply chain management: ERP systems greatly improve the supply chain management of companies dealing with production and manufacturing by shortening lead times and improving the timing of deliveries alongside a whole host of other benefits that lead to an overall more efficient management.

Expand ERP is India’s best-fit ERP on cloud for the Retailers & Exporters in midsized manufacturing business. It drives business efficiency with ease by perfectly fitting into the existing business process and effectively automating most complex processes, unlike many such ‘one size fits all ERPs’ which doesn’t give desired results to specific businesses. With Expand ERP one can manage his entire business completely online. We provide integration, with innovation and intelligence. Update your business with Expand ERP and watch it grow with ease and order. To book a free trial contact us at..

Why to choose an integrated ERP solution on cloud and how to run all your manufacturing business processes on a single platform with ease?

An integrated ERP solution
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This article was published on: 25/09/20 3:55 PM

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Why to choose an integrated ERP solution on cloud and how to run all your manufacturing business processes on a single platform with ease?

ERP is the abbreviation of Enterprise Resource Planning, which in simpler words means managing or handling the mandatory resources of an enterprise. Technologically it is a term used for a software application which allows the automated integration of all business activities like orders, purchases, sales, HR/payroll, finances, warehouse and inventory records. It gives a unified view on a single system with real-time data. This results in time and cost savings which enhances your business growth and efficiency and obtaining optimal ROI.

Business is dynamic. The complexity of business is increasing manifolds. Aggregators and virtual market place is making business highly competitive. Disruptive technology like smartphones, mobile apps have revolutionized the way people transact.

Businesses with basic and legacy software are finding it extremely difficult to manage business. ERP software is indispensable for any business. Businesses understand the need for integrated software and automation through ERP software for operational efficiency. Generally, the ERP software is comprehensive and hence complex by design. Selecting and comparing ERP software features that are right for the business is the biggest challenge. It is a daunting task for the business owner as it involves time, money and setting the processes is order with buy in from end users.

Benefits of ERP Software:

An ERP solution can be indispensable for businesses today. Its dominance cannot be ignored or paralleled by any other system. Today ERP systems are crucial for managing thousands of businesses of all sizes and in all industries. It brings order to chaos so that users at all levels can create, store and process the same data in real time and take immediate actions when needed. It offers several benefits to organisations like:

  1. Clarity: Clarity of business data and analytics from real time data which gives an insight to the business challenges.
  2. Reduced costs: Reduced operational costs as business processes are streamlined and systematic.

Importance of ERP in Business or Organization:

 

Not only large enterprises but small businesses should also take ERP in their considerations. Companies have experienced various benefits for making ERP as their smart choice.

  1. Managing the business under one system: The major benefit of ERP is the management of the core processes of the business in one tool. Main operations like human resources, finance, sales, manufacturing, etc. all get integrated under one system. In other words, ERP acts as a project management tool within the organization. For Example: As your sales team will confirm an order, the system will automatically generate statements to the finance department, inventory department as well as the purchasing department to update and replenish the stock.
  2. Cost Reduction: Funding in ERP is a long-term investment. In the emerging trends of ERP, even open-source tools are also available in the market. For all the companies who don’t want to invest much in the software can get this ready software in their systems. Not only the fixed capital is getting reduced, but there is effectiveness in working capital as well. Every process is getting managed on one tool, so there is no necessity of training the employees about different platforms, and they will be able to focus on other operations as well.
  3. Improved Productivity: Tasks like generating reports, downloading and then sending the attachments, and still not able to meet the deadlines. If all these procedures can get accomplished in a single tool, then the productivity of employees will increase, and they will be able to focus on other services as well. Implementing ERP will lead to streamline the flow of information within the employees and increase the efficiency of day-to-day operations. Hence, improving the productivity of employees and the reduction of operational expenses.
  4. Customer Relationship Management: The most important and difficult task in the business is maintaining the customer relationship. Being so occupied with paperwork, employees get over from the customer accommodation. Resulting in the downgrade in lead generation and conversions as well. ERP systems provide leverage to the employees so that they can focus on customer’s problems and feedback. If all the work will get managed on a single platform, then ultimately, better communication will get done with customers.
  5. Better Communication: Business hierarchy is something in which communication is lacking. Employees weren’t able to get connected, and all their ERP systems facilitate system communication tools to delegate tasks, group chats, file sharing, etc. to manage projects and other operations effectively and efficiently.

Advantage of an Integrated ERP System

Originally, ERP systems were created with the purpose of seamlessly merging basic processes like planning, manufacturing, and sales with each other within an enterprise. Today ERP software encompasses marketing, inventory monitoring, order automation, customer service, finance, and human resources as well. As the scope of functions covered by an ERP software has increased, it has also led to increased communication among correlated departments. Every company is a synergistic entity and all the departments must collaborate amongst each other to meet the needs of the entire company. An integrated ERP system enables you to do just that by providing role-based access to information with linked ERP modules.

 

Expand ERP cloud software is India’s best fit ERP software for mid-sized manufacturers in retail and export industry. 

We are a Single integrated ERP software that can run your entire business completely online. We offer Integrations amalgamated with Innovations and Intelligence.  


Moving your business to an integrated ERP system is a concentrated effort that is well worth the time and energy. Taking the essential steps to move to remote-friendly operations will actually help your business grow and thrive, improve communication at your company, and show opportunities for growth that may have been hidden in the day-to-day. You may find that taking these steps will get you closer to your goals than ever before. So, it’s time you gifted your business with this magic tool and watch it grow like never before. Ask for a free trial period at: 9007026542

Operate your business online with Expand File Attachment Mobile ERP Software

Expand File Attachment App
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This article was published on: 24/08/20 2:48 PM

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Operate your business online with Expand File Attachment Mobile ERP Software

At Expand ERP – India’s best fit ERP software, we’re constantly  thinking about innovative ways to simplify existing business processes. For most of us, gathering content from others is critical to our business process. Whether you’re a university professor gathering midterm submissions, a recruiter collecting resumes or a wealth management professional gathering financial information from a client, many of us need a quick and easy way to gather content from others. Unfortunately, getting the right files from key stakeholders in a timely manner is a challenge. Emails, attachments, and incessant follow-ups are often the norm. But not anymore! Our team has come up with an innovative feature integrated with your cloud ERP software where you can affix all important documents and files and access it in real-time wherever you are.

The Expand ERP File  Attachment Service supports the automatic upload of attachments for Expand  ERP Cloud business applications.  An attachment represents a collection of meaningful business information that is commonly captured as a separate file, text, or Internet URL. Attachments are used to supplement and provide key additional information to enhance daily business operations and better tracking of financial transactions.

Business enterprises often require the capability to efficiently associate specific attachments with a particular business entity or collection of business entities. For example:

  • Payables invoices may need to be associated with supporting documents such as duplicate invoices, payments, etc.
  • Account receivables transactions may need to be linked to customer-centric documents
  • Purchase orders may need supplementary files attached to indicate additional details related to specific goods or services procured or the nature of the overall purchase

Document management with mobile enabled Expand File Attachment using only your smartphone

Expand File Attachment feature integration is one of the biggest advantages of using Expand ERP software.

  • It allows you to affix and integrate all important business files and documents to your App which can be accessed anytime anywhere. 
  • You need not carry any hard copies or folders for any meeting or conferences.
  •  It is for the access of licensed Expand ERP users only. 
  • The user can sync any file in image or PDF format with the documents by just scanning the QR Code mentioned on it. Once the files are uploaded the ERP user will be able to access the file instantly under the Files tab in the Document page of the App.
  • This facility ensures a methodical and automated file documentation which leads to organised business processing.
  • Any document that is saved in the App is stored and secured forever. This reduces the chances of loss of any file.
  • Just at the click of your smartphone/device you can access any document remotely. It is like carrying your office wherever you go.
  • If required any document can be shared instantly within the organisation.
  • Errors or updations can be made instantly if and when any occurs.

A few weeks ago, our client Mr. Gautam was on a flight and decided to use the downtime to catch up on email. He couldn’t turn on his phone’s data connection, but since he had his phone configured to download messages as they arrive, he figured that he could read and respond to his messages even without connectivity. His responses would be sent the next time he had a data connection.

Of course Murphy’s Law came into play and one of the messages included an attachment that he couldn’t open. Since he had no data connection, he had no way of downloading an app to open the attachment until he got where he was going – and that made him think about moving to best in class technology that should be installed on mobile devices so that you can open the most common types of email attachments.

Expand ERP is the best ERP solution in India for mid sized manufacturers in the export and retail industry.

Expand File Attachment mobile erp software App is a boon to any Expand ERP software user. It is a single system which increases productivity and drives optimal growth of your business remotely. It is an absolute need of the hour where maintaining social distancing is equally important as surviving in the competitive market amongst the economic slump.

To book a trial call: 9007026542

Redefine HR Management with your mobile enabled ERP HR App

HR Mobile ERP APP
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This article was published on: 14/08/20 1:01 PM

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Redefine HR Management with your mobile enabled ERP HR App

Mobile ERP App is an Enterprise Resource Planning system that can be accessed through mobile devices, such as mobile phones and tablets. Users typically access the system over the Internet using a standard browser or dedicated mobile apps. Being able to access your business software remotely means staff and field service personnel can capture and enter data wherever they are – from the warehouse to the customer site.

 

Today our mobile phones are omnipotent. It has replaced all activities like reading books, banking, watching movies in the theatre, shopping in a mall and even schools and institutes have now surrendered to the mobile phone for online classes. It is only relevant that you can also run your daily business activities with a click on your smartphone. This can be executed efficiently with the help of mobile enabled ERP apps that are created for Expand ERP users.

 

Expand ERP allows remote access using the Android native app or using any web browser on any device. We offer dedicated apps for mobile HR, Service, File attachment, WMS and Sales.

Today I will elaborate more on the Expand HR App.

With a remote HR on your mobile you can now register attendance and many more HR activities through Expand HR App.

 

With the newest trend in our Android App available on Playstore for Expand ERP licensed users only, avail multiple facilities related to HR remotely.

 

To avoid repeated touch in biometrics attendance by multiple people, your employees can register their presence at work, remotely through the Expand ERP HR mobile app which feeds in the time and location automatically with GPS location. This app also provides a host of other benefits. For example, for leave applications, out of office schedules, advance payment applications and submission of claims for employees features.

 

  1. Daily attendance – Employees can register their daily attendance remotely through Expand HR mobile app. Also it stops multiple users from touching the biometrics attendance tool. 
  2. Leave Application – Employees can apply for leave in realtime which reaches the Manager automatically. It will also provide relevant information and details available for the particular employee.
  3. Visit Log – Various visit data is registered (check in and check out) for official purposes with time and location. 
  4. Application for Out-of Office – An employee can feed in data and mark his presence in case of an on-premise job.
  5. Application for claim – Any applications for claim or advance against salary can also be forwarded through this mobile HR app.

Expand HR mobile App is an ingenious software for any office to manage HR remotely with ease. It puts management of your company’s key HR functions in the palm of your hand. HR can be accessed in real time wherever you are.

 

Mr. Bajaj, CEO of Six Seasons International, is one of our prestigious clients. He is always busy traveling as his work demands so. After moving to Expand HR he does not need any spreadsheets or files from the office to keep a track on his employees. He supervises and manages his leadership team through his Expand HR App with ease wherever he goes. Running your business remotely has never been so easy and hassle free.

Expand HR App puts in control and offers an array of facilities:

 

  • 24/7 access to employee data, from anywhere
  • Time and Project Tracking
  • Benefits Management
  • Vacation/Time-off Tracking and Calendar
  • Performance Ratings
  • Payroll Administration/Integration
  • Standard and Customizable Reports
  • Video Tutorials
  • Unlimited Support

Once you use Expand HR App it will become more than just your HR solution. It will become your corporate directory and data storage locker. So, you can look up an employee, initiate a call, send an email, scan and upload pictures of documents and forward to anyone in your organization, integrate information on to your calendar, create org charts, etc. With no limit and no extra expense you can redefine HR Management effectively with the best fit ERP software company in India.

To book a demo call: 9007026542

Key challenges and solutions of Order Management Process

Key challenges and solutions of Order Management Process
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This article was published on: 10/08/20 11:19 AM

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Key challenges and solutions of Order Management Process

Don’t assume it all works! Put yourself in your customer’s shoes and do everything that they would do!” – Gary Gebenlien

Many businesses continue to work with complex, fragmented order management processes with multiple order capture and fulfillment systems. This increases the chances of facing challenging situations throughout the order fulfillment process. For a successful fulfillment process, you need to make sure to get the right products to the right customers at the right time especially when it’s almost time for seasonal sales! Let us give you a roundabout of the frequent obstacles that come up in the order management process.

What are the main Adversities in the Order Management Process?

  1. Processing Data: Manual updates are subject to duplication or data with human errors. With multiple orders from multiple channels, it is impossible for you to keep track.  

  2. Executing Bulk Orders systematically: When you have to handle orders in bulk it gets complex. Because it involves making many updates in internal systems, marketplaces, creating invoices, label printing, and shipping arrangements.

  3. Planning Inventory: Order fulfillment is all about meeting the expectations from customers at the right time. It is not possible to do that if you often remain ‘out of stock’. To know your stock levels you need to have real-time visibility for your inventory. On the contrary sometimes it is also excessive stocking which leads to wastage and dead stock. Hence a systematic planning and stocking of inventory is extremely crucial for a successful retail business.

  4. Managing System Integration: In a standalone or a manually fed Order management system,  the functions are not sufficient to handle multi-channel sales orders. Therefore you may find several hiccups in managing the orders.

These situations can grow complex if not rectified at the right time.  

How To counter the challenges in Order Management?

Ecommerce businesses are rapidly responding to the challenges and pressures by optimizing their supply chain management system. Here is what you need to do:

For Seasonal Sales: 

Optimize the Inventory for Rapid Handling

Maintaining a delicate balance of stock and stock reordering is quite business-critical. Extra stock in the warehouse than required increases your storage and carrying costs. And if you have less stock in the warehouse than required, you will lose orders, credibility, and revenue. You should know when to replenish the stock to utilize the warehouse space optimally.

The categorization of inventory depends on factors like the types of products and picking sizes. You can classify inventory based on picking size and by frequency of picking/velocity of movement. 

Strategize Order Manifestation for Easy Processing

The most important part of your business is the process of actually getting your products to your customers. If you own a brick and mortar store, this isn’t much of an issue as your customers can simply grab what they need right off of the shelf. But if you ship your products, it is a lot more hassling.

The accurate and on-time delivery of products is essential for your business growth. For that you have to maintain five touchpoints:

  • Inventory accuracy
  • Optimizing your picking strategy
  • Logistics management and integration with suppliers
  • An advanced warehouse management system
  • Real-time visibility of your entire supply chain

As Customers Don’t like to wait: 

Automate to Speed up the Operations

Automated storage and retrieval technologies support the optimization of the order fulfillment process. Most companies focus the majority of their equipment investments on handling their fast movers. You need to make sure that everything is done automatically. For instance, deciding where to route the order, selecting appropriate shipping partners and replenishing inventory. This not only speeds up order fulfillment but also provides more accurate data for future orders. 

A best fit ERP software will integrate and systematically streamline all your business processes and ensure growth and success in desired time goals.

Integrate systems for enhanced visibility

Adopting a cloud-based inventory management system is the easiest way to increase the visibility of inventory across all channels. You need to ensure cloud systems provide a flexible and secure environment to integrate and manage all stock levels, across all sales channels under a single interface.

Your order management system should be pre-integrated with your ERPs. With a single click you will be able to unify information on sales, payments, returns or other accounting details.

Track in for Instant Updates

Allocate shipping providers based on priority.Shipment of fragile items or inflammable items needs to be shipped separately. Keep a count of items in stock and out of stock of the same order that has to be shipped. So, instead of managing everything on your own, enable your seller to ship the product directly to the consumers through drop shipping. It ensures:

  • Strong vendor relationship
  • High product assortments
  • Low inventory carrying cost
  • Low stock-outs
  • Faster delivery time

Maintain an end to end tracking of shipment statuses. It improves the end customer experience. The real-time insight from smart labels such as barcode enables efficient tracking. It processes items that are in, through and out of the warehouse.

In today’s unprecedented times while we all need to maintain social distancing and move out of our homes only when very necessary, eCommerce business is in its ultimate peak. The demand for online shopping has increased resulting in over orders and excessive deliveries which need to be executed systematically to achieve loyalty and repeat orders from customers. One bad experience of a customer means loss of an important part of your business.This also adds to the badwill of the organisation. Hence in the present market scenario we need to ensure 100% customer satisfaction to achieve success.

Expand ERP is the best ERP company in India for mid sized manufacturers in the retail industry. We have third party integrations with Blue Dart and Shiprocket logistics for the best services in shipment of your deliveries. Our order management system has a value-added structure of your retail operation to run your order fulfillment process smoothly from anywhere, anytime